*Executive Assistant

Job Title: Executive Assistant
Location: Remote (CST Time zone)
Salary Range: up to 2000 USD

Work Schedule: Monday-Friday, 9:00 AM to 6:00 PM CST

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

Client Overview:

Sagan represents a rapidly growing agency specializing in generating high-quality leads for B2B clients through cold email outreach.

Role Overview:

The Executive Assistant will support the executive team by managing various administrative tasks, ensuring schedules run smoothly, communications are efficient, and projects are executed successfully. The role requires strong organizational skills, the ability to work independently, and effective interaction with stakeholders. Responsibilities include managing calendars, coordinating meetings, handling travel arrangements, preparing reports, and improving administrative processes to enhance productivity.

The ideal candidate for the Executive Assistant role is a highly organized and proactive individual with exceptional English communication skills and a proven track record in administrative support. They excel in managing schedules, coordinating meetings, handling travel arrangements, and preparing reports and presentations. With strong interpersonal skills, they can effectively interact with both internal and external stakeholders. Additionally, they possess the ability to work independently, maintain confidentiality, and improve administrative processes to enhance overall productivity.

Key Responsibilities:

• Administrative Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Communication: Serve as the primary point of contact between executives and internal/external stakeholders, ensuring clear and effective communication.
• Coordination: Coordinate travel arrangements, prepare expense reports, and organize events as needed.
• Documentation: Prepare and manage documentation, reports, and presentations.
• Project Management: Assist with special projects and initiatives, ensuring timely completion and alignment with company goals.

Requirements:

• Exceptional verbal and written communication skills in English.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Familiarity with office software (e.g., Microsoft Office Suite, Google Workspace) and the ability to learn new tools.
• Strong organizational and time-management skills.
• Proficiency in managing and coordinating complex schedules and meetings.
• Ability to handle multiple tasks and projects simultaneously in a fast-paced environment.

Nice-to-Haves:

• Experience in project management.
• Social media creation, editing, and development experience.
• CRM data entry experience.
• Familiarity with project management tools.
• Tech-savvy.