Executive Assistant - Remote | WFH

Executive Assistant to C-Level Executive

About Us

We're a forward-thinking financial services company and national bank using innovative, mobile-first technology to help millions of members achieve their financial goals. Our mission is to shape a brighter financial future for our customers, and we're at the forefront of an industry undergoing unprecedented transformation. We take pride in knowing that our work directly impacts people's lives, with our core values guiding us every step of the way.

Position Overview

We're seeking a highly organized and proactive Executive Assistant to support one of our C-level Executives. This role is crucial in maintaining smooth operations and fostering a positive company culture through seamless communication and execution.

The Ideal Candidate

• Is a problem solver with excellent business acumen and proven organizational skills
• Can juggle multiple critical requests autonomously and effectively
• Is proactive, takes initiative, and exercises good judgment, discretion, and confidentiality
• Has proven experience managing demanding and complex calendars
• Collaborates effectively with other Executive Assistants to provide seamless executive support
• Thrives in a fast-paced, demanding environment and remains calm under pressure
  
  

Key Responsibilities

• Calendar Management: Plan, organize, and manage complex schedules, resolving conflicts and prioritizing commitments.
• Travel Coordination: Arrange weekly travel for the Executive.
• Stakeholder Relations: Interface with key external stakeholders and vendors.
• Event Management: Coordinate logistics for team lunches, all-hands meetings, and offsite events.
• Financial Tasks: Manage and reconcile expense reports, purchase requisitions, and contracts within deadlines.
• Special Projects: Assist with initiatives assigned by the Executive, including research, data analysis, and cross-departmental coordination.
• Document Preparation: Draft, proofread, and edit documents, presentations, and reports as needed.
• Internal Communications: Build and maintain positive relationships with internal stakeholders, facilitating communication and collaboration across departments.
  
  

Qualifications

• 10+ years of experience providing administrative support to one or more executives
• Excellent computer skills, particularly with Google Docs, Google Calendar, and Concur
• Exceptional organizational and detail-oriented skills
• Ability to prioritize tasks and adapt quickly to changes
• Strategic thinking skills to optimize the Executive's time and schedule
• Experience organizing large team offsite events
• Background in a technology company preferred
  
  

Compensation And Benefits

We offer a competitive base salary range, which will be determined based on individual factors such as experience, skills, and location. Our comprehensive benefits package is designed to support your personal and professional growth.

Equal Opportunity Employer

We are an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected characteristics.

Accommodations

We are committed to providing reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations during the application or interview process, please inform our recruiting team.

Note: Due to insurance coverage limitations, we are currently unable to accommodate remote work from Hawaii or Alaska.

To Apply

If you're excited about this opportunity and believe you're a great fit, we encourage you to submit your application. We look forward to learning more about you and how you can contribute to our dynamic team!

Employment Type: Full-Time