Executive Assistant to VP of Finance

The Role

Founded by a father and sons, Rhino USA Inc. stands as a passionate pioneer in the automotive accessory industry. We are driven by a love for what we do—providing high-quality, reliable products, off-road automotive enthusiasts. Our dedication to excellence and customer satisfaction makes our products a favourite among enthusiasts and professionals. As we continue to nurture our family business and drive our mission forward, we are excited to welcome an Executive Assistant who will support our VP of Finance and contribute to our story of growth and success.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Executive Committee. This role requires excellent communication skills, the ability to manage multiple tasks efficiently, and a strong background in administrative duties. Experience in Human Resources and managing offshore resources will be highly regarded as our operational demands expand. This position offers a flexible work environment with a combination of work from home and in-office presence.

Key Responsibilities:

• Provide high-level administrative support to the VP of Finance, CEO and VP of Marketing.
• Manage and coordinate daily calendars, meetings, minutes, appointments, and travel arrangements.
• Handle all aspects of central administration tasks, ensuring smooth and efficient operations within the executive department.
• Act as a liaison between the executive office and other departments within the company as well as external partners.
• Project manage key initiatives in conjunction with the Executive Committee
• Manage communication and correspondence with a high level of discretion and professionalism.
• Assist in the preparation of executive reports, presentations, and financial documentation.
• Oversee and coordinate the management of offshore resources to meet increasing departmental needs.
• Participate in HR processes, including recruitment, onboarding, and employee relations as required.

Requirements

To join our team you bring along:

• Proven experience as an Executive Assistant, preferably with exposure to Finance or HR.
• Strong administrative and organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in MS Office and other office management tools.
• Experience in managing offshore resources and familiarity with HR practices is highly advantageous.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Resourceful and proactive in dealing with issues that may arise.

Work Environment:

• Flexible work arrangement with a combination of remote work and in-office presence.
• Expected office hours are from 10 am to 4 pm, Tuesday through Thursday.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career progression within the company.
• A dynamic and supportive work environment within a family-owned business that values each member's contribution.

Sounds exciting but you're not sure if you tick all the boxes? We are always happy to read your application and hear your story. Everyone's talent is unique!