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Accounts Payable Specialist - U.S. Software Company (Remote)

79% Flex

EXTRA HOLIDAYS - FULLY FLEXIBLE

Remote:

Full Remote

Salary:

12 - 18K yearly

Experience:

Mid-level (2-5 years)

Work from:

United States

Offer summary

Qualifications:

2-3 years experience in AP, Fluency in English, NetSuite & Airbase.

Key responsabilities:

Manage financial transactions and vendor payments
Process invoices, reconcile accounts, ensure compliance
Vendor management, payment processing, month-end close
Compliance with policies, continuous process improvement

bullpen talent Human Resources, Staffing & Recruiting Startup https://bullpentalent.com/

2 - 10 Employees

See more bullpen talent offers

Job description

Your missions

Fully Remote: LATAM Only
Position: Accounts Payable Specialist
Salary Range: USD 1000- 1500 / month (based on experience)
Location: Fully remote, Only for LATAM
Working Hours: Full-time, 9AM - 5PM MDT (PST or MDT)
Language: Professional proficiency in English level C1 is required.
Type of contract: Independent Contractor Agreement.

About the Company
At Bullpen Talent, we're committed to connecting the best LATAM talent with exciting U.S. companies. Our client for this role is an exciting, high growth software (SaaS subscription) company that is the customer engagement / marketing automation space.

Scope of the Role
The ideal candidate will possess 2-3 years of experience as an Accounts Payable Specialist with a Software company. Fluency in English is a must. In addition, we are looking for someone with experience with NetSuite and AirBase (https://www.airbase.com/) – those are the two tools you will principally be using as part of the job.

Duties and responsibilities:
The Accounts Payable Specialist will play a crucial role in managing and processing financial transactions related to vendor payments. Responsibilities will include handling invoices, reconciling accounts, ensuring compliance with financial policies, and collaborating with internal teams to facilitate smooth financial operations.
 Invoice Processing:

Receive and review vendor invoices for accuracy, completeness, and proper authorization.
Reconcile invoices to purchase orders.
Code and enter invoices into the accounting system.
Resolve discrepancies and issues related to invoices with vendors and internal departments.

 Payment Processing:

Process and schedule payments in accordance with payment terms and company policies.
Prepare and review payment batches for accuracy and compliance.
Coordinate with the finance team to ensure timely and accurate payments.

 Vendor Management:

Request W-9s for all new vendors and communicate new vendor requests with the Controller.
Prepare and issue 1099s to vendors on an annual basis.
Maintain accurate and up-to-date vendor information
Communicate with vendors regarding payment inquiries and discrepancies.
Build and maintain positive relationships with vendors to facilitate smooth transactions.

 Month-End Close:

Reconcile accounts payable between the subledger and the general ledger.
Support the General Ledger Team’s accruals process by providing reports detailing outstanding bills and POs at month-end

 Compliance and Documentation:

Ensure compliance with company policies and regulatory requirements.
Maintain organized and complete documentation of all accounts payable transactions.
Assist with internal and external audits as needed.

 Process Improvement:

Identify opportunities for process improvements and efficiency in accounts payable procedures.
Collaborate with cross-functional teams to implement enhancements to the accounts payable process.

Requirements:

2-3 years of experience as an Accounts Payable Specialist
Fluency in English (C1 required)
Excellent attention to detail and ability to meet deadlines
Familiarity with NetSuite and Airbase
Ability to work independently with minimal supervision

Software Familiarity:

NetSuite
Airbase
Slack
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Google Suite (Gmail, Google Drive, Google Docs)

Required profile

Experience

Level of experience: Mid-level (2-5 years)

Industry :

Human Resources, Staffing & Recruiting

Spoken language(s):

English

Check out the description to know which languages are mandatory.

Hard Skills

Accounts Payable Financial Regulation Financial Transactions Firebase NetSuite Vendor Management MS Office

Soft Skills

Attention to Detail
Team Collaboration
Time Management
Interpersonal Skills

Are you interested?

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