Specialist, Conferences and Events
Remote within California, ~25-35% travel/in person for events
Must be a California resident to be considered.
We are seeking a Conferences and Events Specialist to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California.
What You’ll Do
The internal Conferences and Events Specialist position is an excellent opportunity for an individual with strong skills in strategy, planning, and execution to support events for the Foundation for California Community Colleges and the California Community Colleges Chancellor’s Office. You’ll be a part of the dynamic non-profit team facilitating collaboration, accelerating innovation and increasing system wide resources.
This team member will work closely with Foundation “core” teams, including executive staff, infrastructure departments, and programs, to develop and execute impactful internal and external-facing communications strategies that raise awareness of the Foundation’s work and support system efforts to increase educational access for students.
The Specialist will bring hotel management expertise to the team, manage wide-range of events from conception to execution and post-event wrap up, including managing the complete Request for Proposal process, head liaison with hotels, oversee AV production management for hybrid (including in-person) and virtual events, overseeing event registration process through Cvent, overseeing events onsite, and managing post event reconciliation.
- Oversee all event execution for in-person, hybrid or virtual events of different attendee sizes.
- Manage all vendors throughout the event process.
- Manage client(s) conversations, provide clients with event proposals and seek approval on all event related items.
- Delegate and oversee event tasks accordingly.
- Conduct the RFP Management, analysis, selection, and site visits
- Manage and lead client Inquiry Request, Intake Meetings and Planning Meetings.
- Oversee vendor management, speaker management, event registration, and event technology.
- Manage and execute all steps within the Post Event Process.
Attributes for Success
- Hotel RFP, Contract and AV Contract Experience.
- Exemplary, responsive customer service skills.
- Ability to identify and mitigate risk for organization and clients.
- Ability to prioritize assignments to ensure they are completed in a timely manner.
- Ability to plan projects from start to finish and see them through to success.
- Ability to understand and deliver on budgets and complex timelines.
- Strong initiative, with proactive and intuitive problem-solving instincts.
- Proficiency with Microsoft Office Suite (specifically Word, Outlook, PowerPoint, and Excel) event registration software, scheduling tools, CRM (such as Salesforce), task management tool (like Asana) and other standard office software and equipment.
- Proficiency with Google Suite (Including Google Drive, Google Docs, Google Sheets, and other functions within Google)
- Strong organizational abilities including planning, project management, or task facilitation, with an interest in learning the agile methodology for iterative project delivery.
- We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better
- Our work holds great weight and responsibility, and the opportunity to impact the lives of millions
- Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals
- FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency
- Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more
- We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall
What we Offer
FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.
Benefits
- Competitive compensation, generous PTO, holidays
- Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
- CalPERS retirement program and optional 403(b) and 457 Retirement plans
- Tuition reimbursement
- Public Service Loan Forgiveness certified employer
This posting is a condensed version of the full job description. To request the full job description, please email us at jobs@foundationccc.org.
Budgeted Annual Salary Pay Range:
$65,000.00 - $70,000.00
Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.
