Executive Assistant

The Role:

We’re hiring two Executive Assistant to support our leadership team and to work alongside the Sr Executive Assistant to the CEO. One role will support 2 members of the leadership team who oversee our Engineering and Product departments. The role will be responsible for the standard administrative duties, such as calendaring and expenses, but will also include the scope of supporting meeting and document prep, follow up, and tracking deliverables from planning meetings. The second assistant will support 3 members of the leadership team who oversee our Sales, Marketing and Customer Success departments. This role will be mostly a standard administrative role of calendaring and expenses, but will include some support of meeting and deck preparation and follow-through.

As one of our EAs, you’ll be front and center to the leadership team, so these are great roles if you’re outgoing, proactive, and resourceful. This role is your opportunity to get into a great company and make your mark. We’re a remote team, with employees in the U.S., Canada and the UK. You’ll report to the SVP People.

What You’ll Be Doing:

• Collaborate with the CEO’s Sr Executive Assistant to coordinate schedules and key deliverables
• Maintain complex calendars and ever-changing schedules for assigned executives 
• Access the calendars on behalf of executives while staying confidential and professional at all times
• Coordinate and maintain decks for various presentations
• Manage intake of information for regular team meetings and coordinate post-meeting shareout of content and to-do’s
• Assist with meeting preparation and logistics
• Process expense reports in a timely fashion and ensure spend is within the anticipated budget
• Proactively organize and prioritize daily workload for executives
• Arrange domestic and international travel and meetings
• Ensure all communication is responded to in a timely manner
• Assist in planning offsite meetings, lunches, and team gatherings

Qualifications:

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every qualification. At Affinity, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t perfectly align with the qualifications above, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Required

• 5+ years of Executive Assistant experience
• Highly detail-oriented with the ability to multitask and switch gears quickly
• Eager to think beyond the usual to create something unique in our new hybrid environment
• Upbeat attitude and positive approach to work
• Excel at providing the highest level of customer service to guests, fellow employees and vendors
• Good working knowledge of Google Mail, Google Docs and Mac environments
• Proficient computer skills (ex. Word, Excel, keen to learn new systems)
• Proficiency with basic math and accounting skills

What you’ll enjoy at Affinity:

• We live our values as playmakers, obsessed with learning, caring personally about our colleagues and clients, are radically open-minded, and take pride in everything we do.
• Health Care coverage and flexible personal & sick days. We want our team to be happy and healthy :)
• We provide an annual budget for you to spend on education and offer a comprehensive L&D program – after all, one of our core values is that we’re #obsessedwithlearning! 
• We support our employee’s overall health and well-being and reimburse monthly for things such as; Transportation, Home Internet, Meals, and Wellness memberships/equipment.
• Virtual team building and socials. Keeping people connected is essential.

Please note that the role compensation details below reflect the base salary only and do not include any variable pay, equity, or benefits. This represents the salary range that Affinity believes, in good faith, at the time of this posting, that it will pay for the posted job.  

A reasonable estimate of the current range is $71,900.00 - $107,800.00 CAD Base.