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Senior Grants Analyst (Remote Position)

73% Flex
Remote: 
Full Remote
Contract: 
Full time
Salary: 
80 - 110K yearly
Experience: 
Mid-level (2-5 years)
Work from: 
California (USA)

Offer summary

Qualifications:

Bachelor’s degree, 4+ years pre- and post-award experience.

Key responsabilities:

  • Prepare grant proposals in compliance with guidelines.
  • Act as liaison during proposal submission & negotiations.
  • Maintain project accounts, financial compliance, and reporting.
  • Forecast spending rates, advise PIs, coordinate salary allocation.
  • Assist with audit, subaward agreements, and closeout activities.
Buck Institute for Research on Aging logo
Buck Institute for Research on Aging Research SME https://buckinstitute.org/
51 - 200 Employees
About Buck Institute for Research on Aging
Novato’s Buck Institute is the largest independent scientific institute in the Bay Area. The Buck aims to end the threat of age-related diseases for this and future generations by bringing together the most capable and passionate scientists from a broad range of disciplines to identify and impede the ways in which we age. Its goal is to increase human healthspan, or the healthy years of life. Globally recognized as the pioneer and leader in efforts to target aging, the number one risk factor for serious diseases including Alzheimer’s, Parkinson’s, cancer, macular degeneration, heart disease, and diabetes, the Buck wants to help people live better longer. For more information and to visit the Buck: https://www.buckinstitute.org/
See more Buck Institute for Research on Aging offers

Job description

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Your missions

Description

POSITION SUMMARY
The Sr. Grants Analyst will be responsible for pre and post award management within the Grants and Contract department.  The ideal candidate possesses a minimum of four years of research administration experience, a comprehensive understanding of various funding types, and a proven ability to collaborate effectively in complex academic or research settings. Strong interpersonal skills and a service-oriented approach are critical for success in this role.
KEY RESPONSIBILITIES
Pre-Award:
  • Collaborate with faculty members to prepare and assemble grant proposals, ensuring alignment with sponsor, institutional, and federal guidelines.
  • Independently evaluate grant opportunities, create internal checklists, and provide expert guidance to faculty and staff during proposal development.    
  • In consultation with principal investigator (PI), prepare budget components for proposed research projects.  
  • Interpret, communicate, and apply financial, programmatic, regulatory, and administrative guidelines from funding opportunity announcements.
  • Act as the primary liaison between principal investigators and external sponsor during proposal submission and contract negotiation.
  • Update and maintain the Other Support document in collaboration with the principal investigator. 
  • Conduct a preliminary review of all sponsored awards/agreements for assigned portfolio to ensure the terms and conditions are acceptable to Buck. 
Post-Award:
  • Establish and maintain sponsored project accounts in Sylogist, ensuring compliance with institutional policies and sponsor requirements.
  • Interpret sponsor policies, institutional guidelines, and federal and state regulations related to the terms and conditions of the award, the conduct of the project and the delivery and reporting of project results.
  • Forecast future commitments and spending rates to minimize over-expenditures and advise PIs on account status, projections, and spending plans keeping them informed of Institution, State, and Federal rules and regulations. Meet with assigned investigators, at a minimum, quarterly to review financial statements/projections.
  • Coordinate and implement effort/salary allocation within the labor cost accounting system (EARS) for assigned portfolio.
  • Monitor and coordinate timely submission of project reports as required by the terms of the award.
  • Prepare journal entries, budget adjustments and any related analysis of budget vs. actuals.
  • Review and approve grant reimbursement payments.
  • Prepare and issue subaward agreements in alignment with sponsor and institutional policies. 
  • Manage timely closeout of awards.
 
Other:
  • Assist with annual A-133 audit. 
  • Maintain internal databases and shadow systems. 
  • Additional responsibilities as requested. 
QUALIFICATIONS
Education
  • Bachelor’s degree, preferred
Experience
  • 4+ years demonstrated pre- and post-award experience
License or Certification
  • CRA preferred
Specialized Skills
  • Strong customer service focus is essential 
  • General accounting knowledge  
  • Familiarity with PHS grant policies and Uniform Guidance 
  • Excellent verbal and written communication skills 
  • Experience with Cayuse, EARS, and Sylogist is preferred but not required 
  • Strong attention to detail plus prioritization and time management skills 
  • Ability to treat sensitive information related to salaries, department finances and science in a confidential and professional manner 
  • Advanced experience with MS Excel is essential and can learn new software programs and techniques quickly  
COMPENSATION & BENEFITS    
  • $80,000 - $110,000 salary commensurate with experience 
  • 100% remote position 
  • Generous benefits package including health insurance, paid parental leave, generous PTO, and 401(k) with a 5% employer match & profit sharing 

ABOUT US
Our success will ultimately change healthcare. At the Buck, we aim to end the threat of age-related diseases for this and future generations by bringing together the most capable and passionate scientists from a broad range of disciplines to identify and impede how we age. Globally recognized as the pioneer and leader in efforts to target aging—the number one risk factor for diseases including Alzheimer’s, Parkinson’s, cancer, macular degeneration, heart disease, and diabetes—the Buck seeks to help people live better longer. We are an equal-opportunity employer and strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported. Candidates who contribute to this diversity are strongly encouraged to apply. 

TO APPLY    
Please click the Apply button to submit both a resume and cover letter highlighting your experience and interest in this opportunity.     

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Industry :
Research
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Compliance RequirementsGrant ResearchAcademic AdministrationBudget ManagementFinancial ManagementExcel

Soft Skills

  • Interpersonal Skills
  • Effective Collaboration
  • Excellent Communication
  • Attention to Detail
  • Prioritization
  • Time Management
Are you interested?

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