Executive Assistant

This is a remote position.

Schedule:

• Part-time, flexible schedule 
  

Key Responsibilities:

Corporate Administration:

• Handle incorporation documents and maintain corporate records.
  
• Communicate effectively with shareholders.
  
• Manage contracts and agreements using e-signature platforms, especially DocHub.
  
• Ensure all documentation is properly filed and easily accessible.
  

Communication Management:

• Facilitate effective communication between the team, clients, and partners.
  
• Manage communication across various channels.
  
• Track and respond to inquiries promptly and professionally.
  

Task Coordination:

• Track tasks and deadlines to ensure timely completion.
  
• Collaborate with team members to coordinate and complete tasks.
  
• Organize documents and files for easy access and retrieval.
  

Administrative Support:

• Efficiently manage schedules, meetings, and appointments.
  
• Arrange travel and accommodations.
  
• Prioritize and handle email correspondence.
  
• Assist in the creation and refinement of important documents.
  
• Manage basic invoicing and expense tasks.
  

Research and Data Management:

• Conduct online research and gather relevant information as needed.
  
• Organize and analyze data to support decision-making processes.
  
• Work diligently on all tasks, maintaining a high level of detail orientation.
  

Technical Proficiency:

• Proficient in Google Workspace, Figma, and Discord.
  
• Must have a minimum of 2 years experience with Atlassian/Jira/Confluence.
  
• Quick to adapt to new technological tools and platforms.
  

Requirements

Must Haves:

• Previous experience as an Executive Assistant or similar role, demonstrating exceptional organizational and multitasking abilities.
  
• Outstanding writing and verbal communication skills to ensure effective correspondence and interaction.
  
• Proficiency in utilizing various online tools and software.
  
• Experience in handling contracts and agreements using e-signature platforms, ideally DocHub.
  
• Basic accounting and invoicing experience, managing the process of sending out invoices, service agreements, logging progress, and communicating with clients and stakeholders.
  
• Ability to maintain confidentiality and handle sensitive information with care.
  
• Self-starter mentality, capable of initiating tasks independently and efficiently.
  
• Flexibility to work during the client's operational hours and adapt to global time zone differences.
  

Nice to Haves:

• MBA or degree in Business or Finance.
  
• Interest or experience in the gaming or tech space