Hiring: Full-Time Executive Sales Assistant - Remote - $9.6k-15.6k/yr
WeAssist: (Not your average Recruiting Firm…)
Started by Reef Colman just four years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 80 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the client we are hiring for:
Our client is a dynamic solopreneur with a knack for setting up high-performing sales teams across various companies. Working with multiple clients, he's on a rapid growth trajectory that promises an exciting and fast-paced work environment. He balances a playful sense of humor with the ability to switch gears to serious business when needed. He believes in mutual accountability, fostering a two-way open-door policy to ensure everyone stays on track. Joining his team isn't just about the job – it's about becoming an integral part of a family that supports and grows together!
Culture and Core Values:
Diving deeper into our client's ethos, their core values reflect a commitment to fostering a positive, collaborative, and growth-oriented environment.
This focus is rooted in a set of core values which include:
- ✅Accountability & Consistency: Show up, stay committed
- ✅Mutual Responsibility: Two-way open door policy
- ✅People-Centric Approach: Prioritize well-being and support
Embark on a fulfilling journey where your contributions truly matter!
Why are they hiring? 🏢
Our client is on a mission to elevate his business operations, and he needs an Executive Sales Assistant to be his organizational maestro. With multiple clients and tasks at hand, he's seeking someone to help him streamline processes and ensure nothing slips through the cracks.
Imagine yourself as the hero behind the scenes, making sure every detail is in place and our client's productivity soars to new heights! If you're ready to be the secret weapon in a fast-paced, dynamic environment, this role is your gateway to making a real impact and achieving success together!
What’s in it for you? 😏
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- 🌱 Shape the Future: Contribute to shaping the private equity model while building your career.
- 🤝 Deep Client Connections: Work intimately with select clients, fostering strong relationships.
- 🏢 Early Impact: Make a significant impact from the start in a growing venture.
- 📈 Feedback Culture: Embrace a feedback-rich culture, where innovation thrives and excellence is encouraged.
- 💼 Accountability and Support: Experience a culture of mutual responsibility, where support and accountability go hand in hand.
- 🌿 Balanced Work-Life: Enjoy a balanced work-life environment that prioritizes well-being and productivity.
This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!
Responsibilities of the Executive Sales Assistant:
- Meeting Support:
- Shadow meetings and take comprehensive notes
- Distill meeting outcomes into actionable To-Do Lists, Agendas, and Action Items
- Organize and maintain recordings, creating a call library for sales calls
- Administrative Support:
- Update trackers for each client, ensuring accuracy and timeliness
- Post daily templates for sales reps and input data from Slack into the tracker for the sales team
- Send reminders and messages to keep closers accountable for posting metrics or EODs
- EOD Reporting and Analysis:
- Diagnose key areas of improvement across 6-10 daily end-of-day (EOD) reports for the client's attention
- Perform problem diagnosis by reading EODs and highlighting calls for review and emerging issues
- Basic Bookkeeping (Nice-to-Have):
- Assist with basic bookkeeping tasks such as itemizing business expenses versus personal expenses
- Send reminders for credit card bill payments and assist with monthly budgeting
- Help organize and stay on top of the client's personal finances
- Additional Responsibilities (Nice-to-Have):
- Provide sales support and potentially grow into a more substantial role in this area
- Assist with booking personal travel arrangements if needed
- Perform minimal podcast editing tasks on a weekly basis and handle publishing duties
- Support content creation efforts, including making shorts or reels from podcast content and scheduling posts
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- Time
- Full-time, PST time zone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- Project Management Tools (preferably Asana, ClickUp, or Monday.com)
- Slack
- Zoom
- GoHighLevel (nice to have)
- Bookkeeping Tools (nice to have)
Qualifications:
Extensive experience as an Executive Assistant (EA)Previous work supporting a Sales Manager or Director
Experience in the digital marketing space is a plusPrevious experience working in a start-up environmentAbility to figure things out independently and excel in that capacityEnjoyment of fast-paced work environmentsExperience in organizing and creating Standard Operating Procedures (SOPs), particularly in sales, is highly desirable
