Junior Contract Administration Support

SCOPE OF WORK

Note: For remote only candidates, please carefully review the section under remote support.

The Department of Energy (DOE) Hanford Site requires general support services for the Assistant Manager for Procurement (AMP). AMP requires nine (9) full-time equivalent (FTE) general support service contractors (GSSC) at 1920 labor hour each. AMP is willing to consider less-than-full-time candidates (i.e., 0.5 FTE = 960 hours, 0.75 FTE = 1440 hours, etc.) as well. AMP is looking for a variety of minimum qualifications and experience levels: two (2) entry level and seven (7) junior level support contractors. 

GSSCs will provide support for the following contracts:

· Central Plateau Cleanup Contract 

· Hanford 222-S Laboratory Contract

· Hanford Mission Essential Services Contract

· Occupational Medical Services Contract

· Tank Waste Operations Contract

· Waste Treatment and Immobilization Contract

· Support Service Contracts

GSSCs may provide support in the following areas:

· Analyze current processes and make recommendations for process improvements to gain efficiencies and provide consistency between organizations.

· Assist contracting officers and contract specialists with general day-to-day contract administration duties.

· Assist with drafting contract documents.

· Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).

· Assist with developing, preparing, scheduling, and presenting instructional and training resources.

· Assist with the preparation of cost/price analysis and estimates.

· Assist with the preparation of various reports.

· Assist with the review and process of contractor invoices in a timely fashion.

· Assist with tracking various actions including updating workload tracking tools.

· Ensure timely and accurate compliance with monthly and quarterly reporting requirements.

· Gather information for various audits or data calls.

· Gather information for various negotiation sessions.

· Support complex subcontract reviews in accordance with DOE and local guidance as requested.

· Support correspondence creation.

· Support in coordinating Contractor Performance Assessment Reporting evaluations such as requesting technical input, technical editing, monitoring schedule, and working with the contracting officers and contract specialist to ensure timely submittal.

· Support in writing complex Pre-Negotiation Plans/Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions. 

· Support of HPD actions file merging of files on websites/share drives or other required methods.

· Support writing, developing, issuing, updating and revising policy, desk guides, and procedures.

· Support purchase card program manager with reconciliations, tracking, monitoring, presentation and training activities.

· Support review of contract actions submitted for policy compliance.

· Support the process of contract modifications for Indefinite Delivery/Indefinite Quantity (IDIQ) task orders on directed work scope or reliability projects.

· Support the review and process Requests for Services (RFS) submittals submitted by other DOE contractors.

· Utilize business operations experience to conduct tasks with minimal supervision.

MINIMUM QUALIFICATIONS REQUIRED

Support Level          Minimum Qualifications

Junior Level               · BS/BA degree in a business field of study (Accounting, Economics, Management, Marketing, etc.), or

                                      AA plus three (3) years of experience in business field may be substituted for BS/BA.  Six (6) years of 

                                      experience in a business field may be substituted for BS/BA. 

                                    · Minimum of 2 years of experience in procurement or contract administration.

PREFERRED EXPERIENCE & CAPABILITIES 

This list is a combination of experience and capabilities the different teams within AMP view as beneficial. No candidate is expected to have experience or capabilities in all areas below; however, if a candidate does possess experience or capabilities listed below, please ensure that it is clearly reflected in the resume, otherwise no credit will be given during the technical evaluation. 

Preferred Skills & Capabilities

· Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation.

· Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.

· Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.

· Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.

· Ability to work with government and contractors/vendors to problem solve and formulate strategies for success.

· Excellent communication responsiveness and customer service skills.

· Excellent written and verbal communications skills.

· Proficiency in Microsoft 365. Expert knowledge of MS Word and Excel highly desired.

· Strong clerical, administrative, and organizational capabilities.

Preferred Experience

· Experience in all areas of Government contract formation, administration, and contract negotiations, either federal or commercial, from small purchases up to $10 Million or more in value.

· Experience in policy preparation and policy management, evaluations, and assessments of contract documents, and quality assurance of contract administration.

· Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies.

· Experience in supporting organizations with, tracking, monitoring, review and coordination efforts.

· Experience interfacing with senior level management.

· Experience performing cost/price analysis (within DOE preferred).

· Experience with other procurement activities such as processing requisitions, purchase orders, and reconciling government or corporate purchase card or credit card statements.

· Experience with technology management tools employed at Hanford.

· Experience with writing Pre-Negotiation Plans/Price Negotiation Memorandums (within DOE preferred).

· Working level knowledge of DOE Hanford processes and procedures.

· Working level knowledge of DOE’s program management practices, policies, and procedures.

· Working level knowledge of Hanford Site mission, activities and priorities.

OTHER REQUIREMENTS 

· Non-Disclosure/Conflict of Interest form signed by both the general support contractor and authorized contractor representative must be submitted to procurement before any work/support can start.

· Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.

· Compliance with site specific safety and security requirements, including badging and office protocols.

· U.S. Citizenship

LOCATION

Work shall be conducted at the Department of Energy government offices, The Hanford Site, and Richland, WA. 

Telework Eligibility

This position may be telework eligible at the discretion of the Technical Monitor (TM) in consultation with the Contracting Officer (CO). If this position is identified as telework eligible, there will be a 30-day waiting period during which 100% in-office support will be expected. The CO may waive the 30-day waiting period requirement if the TM agrees. If in-person support is identified as required for any reason and for any length of time by the TM or CO, the contractor shall report for duty in-person as requested.

Remote Support

AMP is willing to consider remote-only candidates for Junior Level support if the qualifications, experience, and quoted rate of the candidate proposed are determined to be best value and advantageous to the government. Local qualified candidates proposed to provide in-office support will be given preference over remote-only candidates proposed with similar qualifications and experience. The designation of remote-only support is at the discretion of the TM in consultation with the CO. If a candidate is being proposed as remote-only, it must be clearly identified in the quote worksheet and the resume of candidate at the time the quote and resume are submitted for consideration. In addition, at time of quote submittal, a written statement on how the contractor intends to supervise and monitor productivity of staff proposed to provide remote-only support must be provided. If this statement is not provided at the time of quote submittal for remote-only candidates, the candidate will be removed from consideration.