Team Administrator

Interest in science

Desirable

Experience

Proven experience in similar role and/or administrative roles

Essential

Proven experience of working in a team and across teams

Essential

Experience of effective internal and external engagement with people at all levels of seniority, including managing meetings and events

Essential

Skills

Strong communication (both oral and written) and interpersonal skills

Essential

Excellent attention to detail

Essential

Strong organisational and time management skills

Essential

Computer literate and good proficiency in Microsoft Office programs

Essential

Knowledge of Xledger finance system

Desirable

Knowledge of OneDrive and SharePoint

Highly Desirable

Able to understand, work and adhere to high standards

Highly Desirable

Self-management

·        Works unsupervised and can motivate self

·        Produces results under pressure

·        Can manage in stressful situations

·        Pushes for the best results

·        Can be innovative and offer solutions and suggestions when not initially obvious

·        Keen to be involved in organisational and corporate working groups informally or formally

·        Can represent section on some duties

·        Works within the Royal Society Values at all times

Working with others

·        Contributes ideas and identifies opportunities to work with others both within the team and across the organisation

·        Willing to provide and accept feedback to and from sectional colleagues when requested

·        Produces succinct presentations and papers for senior colleagues, is a capable presenter and can explain topics and projects to a range of audiences

·        Understands when to seek senior advice on a wide range of matters and act upon it.

Resource management

·        Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society

·        Builds contingency into projects taking into account possible outside factors

·        Sets and monitors performance against quality and results orientated targets.

·        Focuses on both short and long-term goals

Critical thinking

·     Determines and clarifies the exact requirements of any situation

·     Checks information for accuracy and raises concerns if information is inaccurate

·      Extracts the key points succinctly, clearly and accurately

·        Puts forward suggestions for improvement concerning current processes or systems

·        Tries different ways of doing things to get the best results

Adaptability

·        Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches

·        Reacts proactively to new challenges and works in a flexible manner to produce solutions

·        Provides feedback and participates in discussions surrounding new ideas approaches or projects

Managing people and relationships

·        Can delegates effectively if needed setting clear expectations and authority

·        May line manage or supervise others

·        Monitors results and feedback to own team on a regular basis constructively

·        Recognises others’ contributions and acknowledges their strengths and limitations

·        Helps others to identify ways to improve their performance and encourages learning from others in the team

·        Prioritises supervisory responsibilities and carries them out in line with organisational policies

·        Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences