Position Title:

Senior or Principal Purchasing Agent

Salary Range:

$68,977.76 - $96,568.85

Job Description Summary:

This position is responsible for executing Sourcewell’s Installation Support Program under an Intergovernmental Support Agreement (IGSA) with the United States Army’s Installation Management Command (IMCOM). This position is directly responsible for receiving requirements and specifications from military installations, requesting and analyzing quotes and proposals from Sourcewell awarded suppliers, providing obtained quotes and proposals to installation partners, issuing purchase/task orders, and performing administration of all orders for supplies, equipment, services, and construction projects. Administration may include facilitation of processes including supplier relations, specification analysis, delivery, invoicing, and addressing stakeholders’ questions and concerns. This position will develop strong relationships with assigned installations, suppliers, and internal Sourcewell teams. This position will be expected to work with several suppliers, installations, and clients with competing timelines and priorities while managing and meeting the expectations of each client.

Job Description:

Essential Duties and Responsibilities

Effectively manage supplier/client interactions to ensure that profit and margin goals for this solution are met.
With some assistance, develop and execute on plans to drive growth in this solution and to ensure that profit and margin goals are met.
Effectively establish and maintain strong working relationships with Supplier Development Executives for assigned categories by communicating effectively and providing feedback on supplier performance and other key information related to this solution.
Build a high-quality, trusted relationship with suppliers by being responsive to inquiries and providing accurate and complete information.
Effectively identify and resolve supplier and client issues to ensure that relationships are strengthened and that these transactions do not harm the Cooperative Purchasing program.
Maintain an understanding of trends and potential issues within the industries of assigned suppliers to help clients understand and manage availability and timing risks.
Manage relationships with installations and execute and monitor purchase order requests.
Effectively develop and manage relationships with installations to ensure satisfaction with Sourcewell and their purchase experience.
Effectively develop and manage requests of moderate scope and complexity to ensure timely procurement of goods and services while adhering to budget constraints and to the organization's policies and procedures.
Effectively engage clients to understand required specifications and act as a liaison to the supplier to obtain quotes, product information, and applicable terms for client consideration.
Execute new or modify existing requests based on updated specifications, or due to expiration of current quote.
Facilitate the processing of change order request, ensuring applicable documentation and approvals are captured according to policies and procedures.
Obtain and communicate delivery schedules and keep client informed of any changes in anticipated delivery dates.
Complete additional ancillary required documentation to support supplier execution of goods and services (i.e. Notice to Proceed orders).
With minimal guidance, coordinate and facilitate kickoff meetings, base access requirements and other related service requirements.
Support the invoicing, payment, and order documentation processes
Monitor the deadlines for acceptance of goods and independently manage any exceptions or deadline extensions requested, while working with client to resolve.
Effectively lead work with Finance to ensure that upon acceptance by the client, invoices are issued, payments are received and any issues encountered by the clients are resolved quickly.
Manage progress payments requests for construction projects to ensure that payment requests are accurate and fully approved.
Effectively develop and manage processes to ensure that all documentation is completed and recorded properly.
Ensure that all transaction comply with Sourcewell and client policies and that they are fully compliant with all laws and regulations.
Participate in continuous improvement efforts for this solution.
Participate in the process of continuous improvement for this solution by accurately tracking all costs of managing this solution across the enterprise and recommending mark up rates to ensure that margin targets are achieved.
Develop and manage tools and metrics to measure client and supplier satisfaction and make recommendations to ensure that both are satisfied.
Represents the Installation Support team at assigned internal meetings
Other duties as assigned

Additional Job Description:

Required Qualifications

Bachelor’s degree in related field AND a minimum of four (4) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
A combination of related post-secondary and/or professional education and demonstrated relevant work experience equivalent to a total of eight (8) years.
Two (2) years of public speaking or sales presentation experience Business process and operational knowledge of sales, customer service, supply chain, and procurement Two (2) years of sales experience

Requirements, For The Principal Purchasing Agent position:

Bachelor’s degree in related field AND a minimum of five (5) year of experience in sales, supply chain management, procurement, account management, or other directly related experience
A combination of related post-secondary and/or professional education and demonstrated relevant work experience equivalent to a total of nine (9) years.
Four (4) years of public speaking or sales presentation experience
Business process and operational knowledge of sales, customer service, supply chain, and procurement
Four (4) years of sales experience

Preferred Qualifications

Five (5) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
Four (4) years’ experience in public speaking or sales presentation
Four (4) years’ experience in business process and operational knowledge of sales, customer service, supply chain, and procurement
Four (4) years experience in public procurement and/or government contracting
Any of the following related certifications CPCM (Certified Professional Contracts Manager), CPSM (Certified Professional in Supply Management), CPPB (Certified Professional Public Buyer), CPP (Certified Purchasing Professional)

Positions open until filled.

Salary Range:

Senior Purchasing Agent, Grade 9, $68,977.76 - $96,568.85 per fiscal year, commensurate with experience.
Principal Purchasing Agent, Grade 11, $78,972.64 - $110,561.69 per fiscal year, commensurate with experience.

First review of applications has been extended and will now take place June 16th. If interested, please submit your application prior to this date to be considered.

Location:

This is a remote position, and is subject to Sourcewell's telecommuting policies and procedures.
On occasion may be expected to attend meetings or trainings at Sourcewell's headquarters in Staples, MN, advance notice would be given to team member.
Sourcewell is currently accepting applications from all states, except the following: California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Oregon, Rhode Island, Vermont, and Washington. Applicants living in or planning to relocate to a state not on this list are encouraged to apply. *

Sourcewell exists to empower community success. We stand with our partners in government and education striving to recognize and honor the differences in each of our community members. We are committed to removing barriers to equity.

Values

Seek. Be curious.
Empower. Be accountable and liberate others.
Impact. Be a difference maker

Full Time/Part Time:

Full time

Position Type:

Regular

Scheduled Hours:

40

Senior or Principal Purchasing Agent

Offer summary

Qualifications:

Key responsabilities:

Job description

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Experience

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