Property Administration Analyst

Overview:

It All Starts with Our People

As the leader in automotive preventive maintenance, Valvoline has a proven track record of growth. We continue to invest in our people, processes, and technology to strengthen our ability to efficiently deliver Quick, Easy, Trusted service across all our stores – every day. We're not just in the car business; we're in the people business. And we're looking for humble, hungry, and smart people to help us shape the future of mobility. If you're hungry to drive change and seek a dynamic, collaborative environment that fuels both personal and professional growth, you've found your place with us.

Our highest priority is creating a diverse and welcoming workplace with team members from varied backgrounds and experiences. People of color, women, LGBTQIA+, veterans, and persons with disabilities are strongly encouraged to apply.

The Opportunity

Valvoline has a rewarding opportunity as a Property Administration Analyst. In this role, you will be the subject matter expert (SME) for Valvoline’s fee and leased property globally. Major responsibilities include initial setup, lease review/data extraction, input and tracking of all new/renewed properties (leased and fee), domestic and global, including tracking and management of all “critical dates” (renewal/termination/option/expiry/rent and CAM increases/changes CPI adjustments), processing and payment of all domestic lease and equipment rents and receivables, and reconciliation of additional expenses. This role will report to the Corporate Real Estate Manager.

How You'll Make a Difference

• Process and payment of all lease rents/additional rents/payables/receivables/CAM charges and reconciliations of CAM/additional rent expenses.

• Vendor/Customer Set-up: Obtain vendor documents from landlords (W9, ACH), create Winshuttle requests for vendor numbers, input into CoStar, ensure correct coding of expenses/payments, and process new landlord changes due to sales/refinancing. Tracking, managing, and “noticing” all “critical dates” (renewal/termination/option/expiry/rent and CAM increases/changes CPI adjustments) to the required stakeholders. Preparing/generating/tailoring of CoStar reports to support rolling 36-month portfolio management, reminders, and other miscellaneous functions.

• Support the Property Administration Analyst II in administering all Valvoline leased and fee properties via its CoStar property platform system. Responsibilities include lease review and data extraction, initial property/file set-up in CoStar, including input of all critical dates, date reminders, options/rights/clauses for all new/renewed properties, and equipment (leased/fee/JV), both domestic and global.

• Support the Property Administration Analyst II in tracking, managing, and “noticing” all “critical dates” (renewal/termination/option/expiry/rent and CAM increases/changes/yearly CPI adjustments) to the required stakeholders. Prepare/generate/tailor CoStar reports supporting rolling 36-month portfolio management, reminders, and other miscellaneous functions.

• Liaise with cross-functional departments (tax, insurance, accounts payable, accounts receivable, etc.) to provide and/or direct the search for pertinent information from all properties/assets.

What You'll Need to Succeed

• Bachelor’s degree in Real Estate, Finance, or Accounting

• Minimum of three years of experience with property administration systems, portfolio management and reporting, abstracting lease and fee data, rent processing, and reconciliations

• Knowledge of property management and accounting systems, basic real estate documentation (leases, purchase and sale agreements, non-disturbance agreements, tenant estoppels, etc.) to allow review and abstraction of important dates, obligations, and rights (i.e., options to renew or terminate, etc.)

• Must be authorized to work in the U.S. 

We Take Care of the WHOLE You

• Health insurance plans (medical, dental, vision)
• HSA and flexible spending accounts
• 401(k)  
• Incentive opportunity*
• Life insurance
• Short and long-term disability insurance
• Paid vacation and holidays*
• Employee Assistance Program
• Valvoline Instant Oil Change discounts
• Tuition reimbursement*
• Adoption assistance* 

*Terms and conditions apply, and benefits may differ depending on position.

Your Path to Valvoline

Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us in revolutionizing the automotive aftermarket industry while enjoying competitive benefits, a supportive work culture, and opportunities for advancement. Apply now and become an integral part of our journey at Valvoline.

The Company endeavors to make its recruitment process accessible to any and all users.  Reasonable accommodations will be provided upon request to applicants with disabilities to facilitate equal opportunity throughout the recruitment and selection process.  Please contact Human Resources at 1.833.VVV.Report or email ECC@valvoline.com to make a request for reasonable accommodation during any aspect of the recruitment and selection process.  The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

#GGL