Job Scope:
Background
The Royal Society is a Fellowship of many of the world’s most distinguished scientists. Our fundamental purpose, reflected in our founding charters of the 1660s, is to recognise, promote and support excellence in science and to encourage its development and use for the benefit of humanity. We are the world’s oldest scientific academy in continuous existence.
Providing scientific advice to shape policy and the wider public debate is one of the Society’s strategic priorities. Our work in the Science Policy directorate focuses on global challenges such as pandemic responses, climate change, and energy, food, and water security. We make the case for strengthening investment in research and innovation and developing STEM education, and we set out the potential for emerging areas of science and technology such as data science and AI and genetic technologies.
Role
The Royal Society is looking for a Programme Coordinator for the Research and Innovation (R&I) team in Science Policy. This is a new role which is intended to broaden our administrative capabilities in the context of an expanding team. It is suitable for an efficient and versatile person who enjoys project and events management, forms excellent working relationships across the board, and has experience of organising people and systems including forecasting and budgeting.
The R&I team is responsible for producing analysis and advice on the political and policy environment impacting science. Our work covers a wide range of topics including research and innovation funding, international collaboration, skills, research culture, visas and immigration, emerging technologies, and pandemic preparedness. The team is also responsible for the Science 2040 programme with a series of events, publications and other activities planned over a five-year period.
We are seeking a candidate who shares our passion for science and its wider benefits for people in the UK and globally.
You will be a dedicated project management or administrative professional with experience of working in similar types of roles.
You will be agile and efficient in managing a varied and often time sensitive workload.
You will have the ability to communicate confidently with stakeholders at all levels of seniority.
Reports to: Head of Policy, Research & Innovation
Location: Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working
Pay Band: C
Salary: £36,300 per annum
Contract type: Permanent
Hours: 35 hours per week (full time)
Closing date for applications: 23:59pm 12 July 2024
Interviews will take place w/c 15 and 22 July. Interviews will be face to face at our office: The Royal Society, 6-9 Carlton House Terrace, London, SW1Y 5AG
*Please note that we are unable to offer sponsorship for this role.
Responsibilities:
Education
Degree or equivalent Desirable
Knowledge, skills and experience
Background working in project management and administration Essential
Ability to juggle multiple tasks simultaneously and meet deadlines Essential
Excellent verbal and written communications skills Essential
Expertise in financial and management reporting processes Essential
Experience of working with committees, steering groups or similar Essential
An enthusiastic team player and collaborator Essential
Effective interaction with people at all levels of seniority Essential
Experience of working with digital apps and willingness to learn new ones Essential
Prior experience working in a science or science policy environment Desirable
Competencies:Self-management | · Works unsupervised and can motivate self · Produces results under pressure · Can manage in stressful situations · Pushes for the best results
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Working with others | · Contributes ideas and identifies opportunities to work with others both within the team and across the organisation · Willing to provide feedback to sectional colleagues when requested · Produces succinct presentations and papers for senior colleagues · Understands when to seek senior advice on potentially delicate negotiations |
Resource management | · Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society · Builds contingency into projects taking into account possible outside factors · Sets and monitors performance against quality and results orientated targets. · Focuses on both short and long-term goals |
Critical thinking | · Determines and clarifies the exact requirements of any situation · Checks information for accuracy and raises concerns if information is inaccurate · Extracts the key points succinctly, clearly and accurately · Puts forward suggestions for improvement concerning current processes or systems · Tries different ways of doing things to get the best results |
Adaptability | · Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches · Reacts proactively to new challenges and works in a flexible manner to produce solutions · Provides feedback and participates in discussions surrounding new ideas approaches or projects |
Managing people and relationships | · Delegates effectively, setting clear expectations and authority · Monitors results and feedbacks to team on a regular basis · Recognises others’ contributions and acknowledges their limits · Helps others to identify ways to improve their performance · Prioritises supervisory responsibilities and carries them out in a timely fashion · Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences |
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