Senior Legal Manager, Corporate Secretary (EMEA, APAC and USA-Canada)
You’re purpose driven. Growth minded. Ready to stretch your potential. That’s the spirit of the community you’ll find at Orbia: where the purpose to advance life around the world drives our global team of over 23,000 every single day.
From creating solutions to deliver clean water, secure food supplies and reliable information to steering material advances that power the future of green and smart cities, transportation, and healthcare, we never settle for “good enough” when there’s an opportunity to make life better. Where purpose comes to life, it changes lives. This is what we live for.
Job Summary/ Purpose
- Serves in the Global Corporate Secretary Office of Orbia Advance Corporation, S.A.B de C.V. (Mexican Stock Market “BMV”: Orbia) managing subsidiaries and actions of numerous legal entities in different countries, corporate governance matters and country-specific regulatory reporting requirements. Acts as a liaison between the Global Corporate Secretary and other departments.
Main Responsibilities
- Filing of entity formations, dissolutions, resolutions, annual reports, appointments, powers of attorney and other statutory filings or subsidiary documents. Coordinate filings with third Compliance and Governance Vendors in the EMEA, APAC and USA-Canada regions, as necessary. Assist global members of the company with management of foreign subsidiaries. Play an active role in the successful transition from GEMS to Diligent, a high impact project that involves first implementing Diligent and then maintaining and further enhancing the Diligent system. Play a key role in ensuring a smooth transition and successful rollout of Diligent across the organization.
- Coordinate and prepare materials for board of directors’ meetings, including agendas, resolutions, form of minutes and other documentation as requested. Coordinate and prepare materials for annual shareholder meetings, including agenda, scripts, ballots, documentation for engagement of inspector of elections. Assist with all aspects of board of directors and shareholder meeting and document review meeting logistics. Coordinate and assemble meeting material books and maintain an appropriate digital record. Ensure compliance with legal deadlines.
- Coordinate to maintain accurate and current officer, director and corporate governance information on the central record keeping repository and the company’s website.
- Prepare and maintain director and officer agreements, questionnaires (including D&O Questionnaires), forms and information charts. Assist with officer and director onboarding and offboarding.
- Assist with the compliance of corporate policies, including insider trading policy and pre-clearance approvals, and maintain appropriate records. Conduct training sessions as needed.
- Assist with M&A and a variety of different Corporate Restructures in the preparation of due diligence and closing materials, assist with the integration of newly acquired entities, and prepares related corporate files.
- Prepare calendars for board and shareholder meetings and compliance with reporting obligations. Assist in preparation of regulatory documents and filings as requested.
Minimum Qualifications
- Minimum: Corporate Secretary Training or Bachelor of law
- Desirable: Corporate Secretary Certification
Knowledge/ Experience Required
- Experience as a corporate governance paralegal or similar function in a corporate legal department or law firm.
- The ideal candidate should have taken an active role in the transformation of a multinational organization to centralize the Corporate Secretary function and put in place a clear governance model.
- High level of expertise in Corporate Secretary functions, including corporate governance, subsidiary management, and regulatory reporting.
- Proven ability to effectively prioritize and organize work and to respond to emails and requests in a timely manner requires effective multi-tasking.
- Strong teamwork and interpersonal skill.
- Proven ability to work effectively within deadlines and the ability to produce accurate work product. Strong attention to details.
- Strong ability to effectively utilize legal operations tools to support subsidiary management.
Behaviors that can help you succeed at Orbia:
Develop yourself & Others | Foster Collaboration & Inclusion | Drive Results | Provide Vision & Direction
Relocation Sponsorship: Orbia will not cover international/ national relocation.
We welcome purpose-driven dreamers, doers, and builders, recognizing that it takes difference to make a difference. If you’re ready to bring your skills, talents, and perspective to moving your career, the company, people, and the planet forward, we’d like to hear from you.
We believe that every voice matters; every community deserves respect; and every challenge is an opportunity and united by empathy, we are stronger for our different perspectives. We are dedicated to building a more diverse, inclusive, and equitable workplace that supports the needs of all our employees regardless of their role, location, identity, and background.
