Title: Proposal Specialist
Location: Remote
Job Type: Full-Time
Salary: $75,000-$110,000/ year
Experience: 5+ years of proposal management experience
Education: Bachelor’s degree in business, marketing, communications, or related field
Date Updated: June 10, 2024
Company Description
Now is the time to join Lindahl Reed, Inc. Lindahl Reed is a professional services company that provides program management, engineering and technical, and management advisory services to federal, state, institutional, and commercial customers nationwide. We offer expertise in the health, energy, and environmental markets. Lindahl Reed was founded on the belief that we can advance a safer, healthier, and more resilient and sustainable world. Our solutions allow clients to work smarter and gain unique insights and understanding into their organization as well as improve decision-making to help meet their mission, business, compliance, and operational challenges – now and into the future. We are hiring creative, motivated, and talented people with a passion for doing what's right, what's smart, and what works.
Description/Job Summary
Lindahl Reed is hiring a Proposal Specialist to support the company’s business development staff. This position will be an integral part of our business development team, with responsibility for collaborating with proposal teams to craft outstanding winning responses to solicitations, including Requests for Proposals (RFPs), Notices of Opportunity (NOOs), Sources Sought Notices (SSNs), and Requests for Information (RFIs). Reporting to Vice President of Strategic Initiatives, the Proposal Specialist will remain dedicated to opportunities from solicitation release through proposal submission. In addition to supporting active opportunities, the Proposal Specialist will work to strengthen the proposal process through process improvements and curation of written and graphical content. They will also support branding initiatives and reporting requirements, as needed.
Position Responsibilities
- Drive proposal team success through strong leadership, diligent planning, careful organization, and collaboration with management, authors, and subject matter experts.
- Support compliance matrix development to ensure each response meets solicitation requirements.
- Define milestone schedule, organize and run proposal team meetings, evaluate team progress against plan, identify bottlenecks, and proactively address challenges.
- Monitor proposal content development to verify that it is high-quality and compliant.
- Develop proposal outline and populate material into starter files for authors.
- Coordinate management reviews, author edits, and production timeline.
- Format and produce documents as Adobe PDF files.
- Develop processes and workflows to improve proposal process efficiency.
- Curate written and graphic content to develop libraries of material for reuse as starter content for future efforts.
Qualifications, Skills, and Experience:
- Bachelor’s degree in business, marketing, communications, or a related field.
- At least 5 years of proposal management experience.
- Expertise with MS Office suite, Adobe Acrobat, and Adobe InDesign.
- Experience with federal government solicitation responses.
- Excellent written and verbal communications and organizational skills.
- Ability to meet strict deadlines with 100% accuracy in meeting proposal formatting requirements.
- U.S. citizen or permanent US resident.
Preferred Skills:
- Familiarity with Federal Compass or similar CRM software.
- Self-starter, an ability to work both independently and as part of a highly dynamic collaborative team.
- Ability to balance multiple long- and short-term projects and competing priorities.
Benefits
The following benefits are available to benefit-eligible employees:
- Medical Benefits
- Dental Benefits
- Vision Benefits
- Retirement Plan
- Company paid Basic Life and Long-Term Disability
- Flexible Spending Account
- Paid Time Off
- Professional Development
By applying for remote work, you are able to set up your own ergonomic work environment.
All positions require a background check after acceptance of our offer. The selected candidate may be eligible to begin employment before the background check has been finalized. However, continued employment with Lindahl Reed will be contingent upon the timely results of candidate’s reference/background check. This position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment. We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
For more information, view the EEO is the Law Poster and Pay Transparency Statement
Applicants have rights under Federal Employment Laws view the following posters to see more information:
Family & Medical Leave
Equal Opportunity Employment
Employee Rights
This job description is not a contract and may be adjusted as deemed appropriate in Lindahl Reed’s sole discretion.
