Purchasing Admin

Transform global commerce with your organizational prowess! Join an industry leader revolutionizing elegant disposable tableware.

Step into the fast-paced world of e-commerce, where your career transcends borders without ever leaving your doorstep. Imagine navigating global markets and steering the course of international commerce—all from the comfort of home. This isn't just a job; it's a passport to elevate your career trajectory and broaden your professional horizons in the dynamic realm of online retail. As a Purchasing Admin, you'll wield your organizational prowess to manage supplier relations, streamline logistics, and ensure seamless operations across North America and Asia. Join a team where every purchase order and shipment becomes a strategic maneuver, propelling our industry-leading innovations forward. Embrace the challenge, seize the opportunity, and set sail on a journey to redefine the future of elegant disposable tableware and beyond.

Navigate Your Career Journey: Insights and Shifts

Take Charge: Your Key Moves in Logistics and Purchasing

• Support the Purchasing, Logistics, and Accounting departments with placing, tracking, delivering, and invoicing purchase orders from multiple vendors in North America and Asia.
  
• Handle basic bookkeeping tasks on NetSuite, the company's ERP system.
  
• Assist with inventory forecasting and order from suppliers.
  
• Place PO’s with factories and track them through delivery.
  
• Assist with inbound logistics by sea and air from the factory to the port and warehouse.
  
• File and retrieve corporate records, documents, and reports.
  
• Use various software, including word processing, Excel spreadsheets, databases, PowerPoint, and Adobe PDFs.
  
• Read and comply with vendor manuals, submissions, and distribution instructions as needed.
  
• Prepare carton and item labels.
  
• Prepare distribution label mapping by item, by distribution, and by PO.
  
• Prepare item setups requested by retailers based on the database for each item.
  
• Create Vendor Bills in the ERP system, ensuring validation and matching of costs, payment terms, prepayments, and landed cost allocations.
  
• Provide sales support with product details and conduct sales presentations in PowerPoint, Excel, and PDF formats.
  
• Answer emails and key communications.
  
• Ensure daily and ongoing executive administrative support that aligns with Sophistiplate’s business initiatives and objectives.
  
• Apply discretion due to exposure to sensitive company information.
  
• Manage and update factory costs and quotes in a centralized spreadsheet by vendor and in the NetSuite ERP system.
  
• Perform other administrative duties as assigned.

Requirements

Gear Up: Essential Skills for Seamless Operations

• Proven experience as an executive assistant with purchasing and sales support functions, or other relevant administrative support experience.
  
• In-depth understanding of the entire MS Office suite.
  
• Detail-oriented, willing to check and double-check all work performed, and committed to submitting accurate and current information to managers and vendor contacts.
  
• Experience with accounting software, with direct accounting experience preferred.
  
• Ability to meet deadlines in a fast-paced, changing environment.
  
• Proactive approach to problem-solving with strong decision-making skills.
  
• Professional-level verbal and written communication skills, including fluent and comprehensive English.
  
• Knowledge of NetSuite is a plus but not required.
  
• In-depth knowledge of Microsoft Office, including Outlook, Excel, and PowerPoint, is required.
  
• Prior experience working the graveyard shift and willingness to continue doing so.
  

Benefits