Program Director, Advantage After School Program Urban Scholars

Position

Program Director, Advantage After School Program Urban Scholars

FLSA-Classification

Non-Exempt, Full-time

Salary Range

$50,000 -$55,000

Reports to

Senior Program Director, Afterschool

Location

1180 Tinton Avenue, Bronx, NY 10452

Program

Urban Scholars

Organization Summary

East Side House (ESH), founded in 1891, is a 501(c) (3) organization that has served the South Bronx since 1963. The organization is dedicated to the community and focused on providing resources and opportunities. East Side House has identified that education is the foundation for economic improvement and through its youth education and technology programs, it teaches skills to allow its students and clients to become more self-sufficient and independent. As a community resource, the organization also provides services to families and a growing senior population. In 2020 the organization began food distribution as an additional way to provide economic support to the community we serve.

ESH believes that success beings with developing a strong foundation for lifelong learning at an early age. Our efforts to promote early learning include the New York City Housing Authority (NYCHA) Compass programs. Each year, we serve students in six after-school and expanded day programs during the school year and have additional summer camp programming during the summer.

Under the supervision of the Senior Program Director, the Program Director, Afterschool will be responsible for the overall development, implementation, and supervision of the Afterschool and Summer Programs at their locations. This role is also expected to develop and lead high-quality, innovative programming for our elementary participants.

Primary Functions

Duties and Responsibilities shall include but are not limited to the following:

Program & Community Development:

• Provide leadership and strategic direction to full-time and part-time program staff assigned to learning labs and afterschool program
• Recruit, hire, orient, and develop program staff
• Provide direct/indirect supervision of all program staff and delivery services on a day-to-day basis, to ensure that all goals, targets, and performance outcomes are met on a daily/weekly/monthly basis
• Responsible for participant recruitment and retention strategies by utilizing the DYCD Connect report
• Serves as the primary liaison for school administration, parents, and other community entities and constituencies
• Prepare and evaluate mid-year performance reviews of program staff
• Work with program staff to improve job performance through ongoing mentoring and coaching, and monthly staff development
• Facilitate monthly team meetings and ensure that all staff meetings are adequately executed
• Set, communicate, and enforce clear standards for quality youth development programming
• Actively engage community residents, local businesses, community leaders, tenant association, youth, and Resident Advisor to participate on monthly advisory board and youth council to support community needs
• Must understand and navigate community culture and dynamics to ensure program quality
• Participate in ongoing efforts to advocate for program needs via community coalition building and via administering feedback surveys and program assessments
• Provide and maintain a safe program environment abiding by safety protocols outlined by DYCD, ESH, Office of Child and Family Services, and DOH Safety plan.
• Seek partnership opportunities and bring in at least three new partners a year to leverage resources to support programs
• Create quarterly community events, special events, and workshop series
• Assess program quarterly to ensure that community needs are met

Administrative:

• Ensure attendance tracking and reporting. Meet contractual requirements regarding enrollment and attendance
• Respond to all electronic and phone communication within two business days
• Ensure all DOH School-Aged Child Care and DOH Summer Day Camp regulations and procedures are complied with and conduct a quarterly self-checklist inspection
• Coordinate and execute all major events and activities along with other ESH's Program Directors
• Responsible for the CACFP Food Program and all its components, including reporting and maintaining appropriate documentation
• Communicate with NYCHA and DYCD key stakeholders, as well as participate in meetings
• Prepare a monthly calendar of events, programs, meetings, and activities
• Create a budget plan that supports program needs and ensure timely spending
• Collaborate on cross-borough and agency/ department-wide events and strategic planning efforts
• Perform other duties as assigned by the Department Director

Remote Engagement:

• Experience facilitating live and pre-recorded activities
• Familiarity using web-based platforms to engage participants: zoom, google classrooms, etc.
• Monitor participant engagement and safety while on live sessions remotely
• Facilitate wellness checks/calls to families
• Follow remote working plan, policies & procedures as highlighted by the supervisor
• Maintain remote/virtual attendance logs & records

Facilities

• Ensure the safety of program staff and participants over a remote platform
• Maintain and diligently follow up on facility logs to ensure timely response
• Ensure facility maintenance and cleanliness and coordinate with partner agencies (NYCHA & DYCD) to address facility issues proactively
• Bi-yearly beautification/upgrade projects for the center

Summer Program

• Manage all program operations (open five days a week) as required and be available during off-hours to provide additional support as needed to the Assistant Director and Evening Supervisors (including weekends)

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Expected Work Schedule

This is a full-time position scheduled at least thirty-five (35) hours per week. Generally, schedules are between 10 am -6 pm; Monday-Friday. Workday/hours subject to change.

Remote Work

ESH has determined that up to zero (0%) of this position can be remote due to COVID-19. Subject to change as public health conditions evolve.

Required Clearances

• Department of Health (DOH) Clearance
• Department of Education (DOE), if applicable
• Must obtain NYC Dept. of Health fingerprint clearance
• State Central Registry (SCR) Clearance
• State Exclusion List (SEL) Clearance

Required Training

1. Mandated Reporter, 2 hours - http://www.nysmandatedreporter.org/TrainingCourses.aspx
2. Health & Safety Training, 5 hours - https://www.ecetp.pdp.albany.edu

Supervisory Responsibility

This position will supervise assigned personnel, including front-line staff and/or support staff.

Work Environment

Corporate casual. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Travel

Local travel is primarily during the business day.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee must regularly talk or hear. This is generally a sedentary role; however, some filing and site visits are required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Reasonable accommodations that allow a candidate to meet the requirements of the position will be considered.

To be considered for a position with East Side House visit our website East Side House Careers

We are an Equal Opportunity Employer

AAP/EEO Statement

ESH encourages people with disabilities, minorities, veterans, and women to apply. Applicants and employees will not be discriminated against based on any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Required Skills/Experience:

• Minimum bachelor's degree in a related field or
  •  Minimum five (5) years' experience youth services with at least two (2) of those years in a supervisory role
• Master's degree in a related field preferred
• Familiarity with Bronx communities, key stakeholders, and resources
• Experienced in designing, planning, and implementing structured programs
• Two (2) or more years' experience supervising more than ten program staff
• Two (2) or more years of budget, contract, and grant management experience
• Ability to work independently, assesses priorities, and take initiative
• High level of proficiency in administrative work
• Capacity to thrive under pressure while working on multiple tasks and projects
• Knowledge of the public education system and positive youth development best practices
• Strong public speaking, writing, and organizational skills
• A team player with a demonstrated commitment to working with urban youth and young adults from an strength-based perspective
• Bi-lingual Spanish preferred

Competencies

• Project Management
• Problem Solving/Analysis
• Communication Proficiency
• Customer Service
• Public/Community Relations
• Teamwork Orientation