Purchase Order Analyst

Job Overview: 

Apollo Intelligence is poised to be the leader in market research for pharma and life sciences. As a part of PO process team, this role will be coordinating and executing all activities associated with acquiring goods and services. This role is expected to build and maintain fruitful relationship with suppliers, stakeholders, and various departments within our organization

This role will report to the Director Accounting Transformation and is based in Cochin, India with an opportunity to work in a hybrid mode. Since this role will support business partners and teams across US, EU and India, it will need some time zone overlap. 

Principal Duties and Responsibilities:

• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Collaborate with various departments to prepare purchase orders, ensuring accuracy and compliance with company policies and procedures.
• Establish and maintain good relationships with suppliers and vendors. Conduct regular supplier evaluations to ensure quality, on-time delivery, and competitive pricing. 
• Address any discrepancies or issues related to purchases, such as incorrect shipments, damaged goods, or delays. Collaborate with suppliers and internal stakeholders to resolve problems promptly and effectively.
• Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Qualifications and Skills:

• Bachelor's degree or equivalent in Finance & Accounting
• 5+ years of progressive experience in Purchase order process or similar roles.
• Familiarity with basic accounting principles 
• Proficiency in using Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in data entry and record-keeping 
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.