Senior PMO Analyst

Informa helps the world work better. We enable people and organisations to grow by connecting them with valuable information, ideas and opportunities. We do this through specialist publications, events, training and market intelligence.

Informa Connect organises major branded annual events and operates specialist digital communities that are key convening places for a particular market.

We run around 800 events each year in over 60 countries, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses in Global Finance, Life Sciences and Pharma and in a number of other specialist markets.

Professionals in every specialist market have a need to meet, learn, network and be seen by peers and partners at their community’s most important events.

We create powerful and imaginative environments for businesses and professionals to connect and learn, and continually enhance our events with new features and innovative content and formats.

Our customers include delegates who pay to attend events and training. We also provide event-based and digital sponsorship and marketing opportunities for businesses looking to reach and connect with specialist communities.

The Senior PMO Analyst support the PMO Manager to drive the effective definition, planning, monitoring and reporting of the overall Informa Connect Change Initiatives. This role plays a pivotal role in overseeing, integrating and optimising primary portfolio, programme and project management activities within the organisation.

This role, working alongside the Portfolio Directors, Programme Managers, Project Managers, Commercial Finance Analyst and Product Managers, will require a combination of portfolio, programme and project management, stakeholder management and cross-functional collaboration across Informa Group, Informa Connect as well as Connect Vertical and Brands.

Transformation is a multi-disciplinary function that facilitates the planning and execution of strategic change initiatives, including Merger & Acquisition (M&A) with the PMO team serve as the backbone focusing on prioritisation, governance, standardisation, support and communication. This role reports into the Project Management Office (PMO) Manager. Key areas of responsibility and accountability are:

Stakeholder Engagement and Communication

• Engage with key stakeholders to understand their needs and expectations.
• Support PMO Manager, Project Managers and/or Portfolio Directors with key information during the project lifecycle to help drive project success.
• Collaborate with Project Managers to ensure effective communication and alignment with project objectives and delivery.

Reporting, Analysis and Assurance

• Generate and analyse portfolio and project reports for senior management.
• Provide insights and recommendations based on data analysis to improve project outcomes.
• Continuously improve the rolled-up MI reporting focusing on key health of projects and portfolios including risk, cost, schedule and resourcing.
• Support production of reports for various stakeholders on timely manager with accurate and good quality of information.
• Regular reviews to assess the current state of project(s) against plan, identify areas of concern and formulation of project’s deliverables.

Governance and Methodology

• Assist in setting up decision-making structures and processes for approvals, resource allocations and prioritisations.
• Implement and maintain standard project management approach including project lifecycles, roles and responsibilities, templates and processes.
• Ensure all projects are in alignment with the established project management methodology.
• Lead efforts to streamline processes and procedures.
• Maintain key artifacts that includes progress report, scope document, plans, risks log, assumptions log, issues log, decision log, change request log and dependency tracking.

Risk and Issue Management

• Support the identification, analysis, assessment and risk strategy of project risks and issues.
• Ensure all projects are following Informa Risk Management Framework and Informa Risk Policy.
• Ensure there is assign owner to resolve the issue raised or manage the risk.

Tool and System Administration

• Manage project management tool and systems, including configuration, customization and access permission (i.e. Smartsheet and SharePoint).
• Provide training and support to users on the tools, templates and processes.

Resource and Capacity Management

• Assist in resource demand, resource allocation and tracking across portfolios, programmes projects for Tech & Transformation resources.
• Administration of contingent workers.

Skills and experience:

• Detailed-oriented, excellent written and verbal skills as well as extremely organised and tenacious.
• Strong analytical and problem-solving capabilities.
• High adaptability with ability to multi-task.
• Ability to integrate project-related activities with divisional and group functions.
• Good understanding of change, project, programme and portfolio management methodologies.
• Proficiency in PPM software and tools.

Knowledge and qualifications:

• More than 5 years’ experience in PMO Management either corporate or retail environments.
• Experience in PMO roles supporting portfolio(s) with international or cross-cultural environment will be beneficial.

• Bachelor’s or Master’s degree in Strategic Project Management, Engineering or IT is preferrable.
• Professional qualifications such as IPMO-Foundation is of an advantage.

Personal Attributes:

• Hands on, energetic, passionate, with drive to make a contribution in an ever changing and dynamic business environment. 
• Excellent communication and interpersonal skills.
• Positive can-do attitude, enjoy challenges and creative problem solver.