Closing Date:
Sponsorship Available:
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department's Website:
Bachelor's degree in business administration, health care administration, finance, accounting or related field plus three (3) years of administrative experience required.
Knowledge, Skills & Abilities:
Knowledge of general office procedures and protocols.
Knowledge of academic and/or vocational education curricula.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge of supplies, equipment, and/or services.
Skill in Microsoft Office, including Excel, Word, PowerPoint, and Access.
Program planning and implementation skills.
Skill in organizing resources and establishing priorities.
Ability to communicate effectively orally and in writing.
Additional Information:
Responsibilities:
Assist graduate instructors in the administration of the department’s graduate courses. This task includes, but is not limited to, printing and copying, formatting exams, inputting grades, sending grades to students, creating/editing and sending faculty and course evaluations and sharing faculty evaluation scores and rank with them.
Provide administrative support to the department Faculty Search Committee (FSC).
Maintain the schedules for the departmental seminar series and educational events.
Responsible for contacting the speaker for seminar titles, prepare and distributing fliers, ordering and setting up food when appropriate and submitting the invoice for payment, taking attendance, and cleaning up afterwards.
Create welcome board for new students including the syllabus.
Create and maintain columns for exams, rank, percentages, totals and grades for courses.
Post grades and percentages after each exam for students to view.
Create interaction boards with instructors and students for posting power point presentations to review before coming to class.
Gateway for UAMS Students (GUS) - Access student information for faculty as requested such as student course rosters for faculty to set up their course; check student status to see if anything is missing/needed such as holds; input grades each semester. Input final grades for registrar’s office to view.
Prepare and distribute dissertation/thesis announcements for graduating students. Order food for reception and submitting invoice for payment.
Prepare paperwork to mail out dissertation/thesis to be bound.
Serve as back up to procurement staff in ordering as necessary.
Process Fed Ex and UPS shipping requests.
Answer phone, type letters, copy, file, maintain Chair's calendar (in the absence of the EA), greet and direct visitors.
Input/Adjust time and leave for bi-weekly and concurrent employees in the department.
Sign off on bi-weekly and concurrent time cards to submit to payroll for processing.
Maintain departmental student/alumni database.
Conducts special studies and prepares reports and/or surveys for regarding graduate students upon request.
Perform other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
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