Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Administrative Assistant will provide general contractor support services to assist the client leadership in operational support, meeting support, business strategies, program/project management/planning, program briefings, administrative support, and other administrative actions.

ESSENTIAL REQUIREMENTS

Must be able to obtain government security clearance.

KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following.  Other duties may be assigned.

Maintains calendars/appointments; Files and organizes correspondence and other records; Photocopies and/or scans documents using a computer.

Creates and edits documents in Microsoft Word, Excel, and PowerPoint.

Coordinates travel, transportation, and accommodation arrangements and creates travel authorizations for the government leadership.

Works independently with minimal direction and interacting professionally with high-ranking government officials.

Facilitates the tasking and clearance process for the government, which includes receiving taskings from components; tasking to component offices, coordinating unified, thorough responses amongst components; performing quality review of all tasking responses; and preparing clearance packages for

executive-level review.

Coordinates readaheads for executive-level meetings, to include quality review of readaheads for tone, format, and consistency.

Develops decks, communications, briefing memos, and other written materials, as needed to support executive messaging and preparedness.

Completes short- and long-term administrative projects as assigned by the government.

Analyzes and develops standard operating procedures for government processes.

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.  

Responsible for aiding in own self-development by being available and receptive to all training made available by the company. 

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE

Associate's degree and a minimum of three (3) years’ relevant experience, or equivalent combination of education/experience.

JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES

Strong organizational, leadership, and project management skills.

Excellent verbal and written communication abilities.

Strong proficiency in Microsoft Office Suite and other office management software.

Ability to handle confidential information with discretion and professionalism.

Exceptional customer service and relationship-building skills.

Ability to schedule, plan and lead meetings.

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

MATHEMATICAL SKILLS

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume and distance.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic. 

CNI CORE COMPETENCIES Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.

COMPLIANCE

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.  

EOE including disability/vet.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!