Job Summary:
WHO ARE YOU?
Do you enjoy music? Do you excel at legal coordination? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of the legal space. Is this you? Read on…
WHO ARE WE?
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
THE ROLE
Insomniac Events is seeking an experienced and enthusiastic Legal Coordinator to support the legal division. This role reports to the VP, Business & Legal Affairs. This is not a remote position and is full time in office.
RESPONSIBILITIES
- Coordinate and update lists of vendors across all festivals and concerts and provide the legal department with continuing lists of vendor contracts to draft
- Gather and update lists of performing artists across all festivals, concerts, and clubs
- Track vendor agreement statuses and follow up with vendors for (i) signed agreements, and (ii) certificates of insurance
- Review vendor certificates of insurance to ensure that they (i) comply with legal department/agreement requirements, and (ii) that the coverage dates are current for the respective show being contracted
- Track artist agreement statuses and follow up with agency teams for signed agreements and certificates of insurance that are current for the respective show being contracted.
- Send out TULIP applications for artists without current coverage and ensure that they apply and pay for coverage before shows
- Review returned signed agreements and note to the legal department any changes between it and the original agreement sent over
- Track, review and approve certificates of insurance for talent media teams
- Track all other relevant agreements, including without limitation co-promotion agreements, sponsorship agreements, non-disclosure agreements and venue agreements, and follow up for and ensure agreement compliance with their corresponding third-party certificates of insurance
- Organize all returned agreements (including artist performance agreements and their corresponding tax documents) into the legal department's contract storage system
- Submit completed artist performance agreements and tax documents to club’s accountant for timely payment, as well as submitting late-returned festival and concert artist performance agreements and tax documents to Insomniac accounting for payment
- Manage the legal department's contract storage system
- Help train and onboarding various team members when needed
- Other special projects and tasks as assigned as needed
- Some travel may be required (economy)
QUALIFICATIONS
- Bachelor’s degree in a related field
- 3+ years of experience, preferably in administrative roles
- Proven ability to work independently while effectively supporting and collaborating with cross-functional teams
- Strong analytical skills and a solutions-oriented approach to addressing challenges
- Strong organizational and administrative skills
- Practical and sound judgment even in ambiguous situations
- Proficient user of Microsoft suite
- Must have clean criminal and driving record, valid driver’s license, passport, and car insurance
- Team player, problem solver, adapter
- Proficient user in Microsoft Office products
- Experience with contract management software, such as Ironclad, preferred but not required
WORK ENVIRONMENT
- Must be able to tolerate loud noise levels & busy environments
- Must be willing to work in drastic temperature climates when onsite at our events
- Must be willing to travel to work during evening and weekend hours, as required, to meet deadlines
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
PAY RATE HOURLY RANGE: $25.00 - $31.00 USD
EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
