Multi-State HR Tax and Payroll Analyst

Together we fight for everyone’s opportunity for a better financial future.

We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future.  We know that reaching this future depends on our actions today.

Like our Purpose Statement, Voya believes in being bold and committed to action.  We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now

Get to Know the Opportunity:

The Senior Payroll and Tax Specialist is a payroll Subject matter expert and has primary responsibility for producing the semimonthly, monthly and equity payrolls, for ensuring compliance with Voya policy, state, and federal regulations, and for serving as the point of contact for. Audits. Responsible for working with the Outsourcing Service Provider on the implementation of tax updates, complex employee and executive payroll tax issues, compensation calculations as it relates to multistate tax allocations, imputed income, relocations, and yearend adjustments and deferred compensation calculations. Responsible for projects associated with the maintenance of payroll tax records and the preparation of all or specifically assigned payroll tax returns and related reports.

The Contributions You'll Make:

• Review and maintain employee tax withholding and jurisdiction records. Review new hire tax set up for accuracy. Review deduction and tax variance reports, highly compensated variance reports. Assists with semi-monthly and monthly payroll processing, processing requests for off-cycle paychecks, and processing HR and payroll transactions. Maintain SUI rates in Workday.
• Responsible for quarter end processing working with third party service provider to ensure accurate tax filing every quarter such as 941, 941C, W2, W2C, and including reconciliation, W2 transmittals, code application and policy development. Research and resolve any out of balance tax situations, work with third party provider to establish accounts with federal, state, and local jurisdictions as required, and update Workday for new registrations. Work with Payroll Accounting to initiate any new registrations. Ability to analyze agency notices and determine solution.
• Responsible for managing the payroll/tax year-end reporting of W2. Processes W-2 information and verifies year-to-date totals for salaries, income tax withheld, FICA and FICA Medicare wages and deductions, and tax-sheltered annuities.
• Process all semimonthly, monthly and equity payrolls accurately and timely in Workday. Develop and run reports to ensure accuracy of payroll data before and after payroll is completed as needed to support vacations, leaves, cross-train. Upload, audit and correct payroll data from a variety of sources, including departments, vendors, and Compensation. Investigate and correct data as needed. Run the payroll complete process and other processes that require an advanced knowledge of Workday.
• Interpret pay and data related to policies and ensure compliance with Voya policies, HR OPS policies, and federal and state regulatory requirements.
• Serve as subject matter expert and offer guidance and assistance to other staff, for example FLSA, wage and hour regulations, and federal/state regulations.
• Collaborate with multiple business teams within the organization like Compensation. Talent acquisition. And People systems.
• Set up and test payrolls in Workday. Work closely with People Systems team, identifying need for system revisions, formulating system requests and recommendations, and analyzing post implementation results of system changes.
• Support implementation of methodologies to improve service levels, manage customer perceptions, and build strong customer relations while driving continuous improvement.
• Work closely with other payroll team members to provide excellent customer service and to be back up for payroll other payroll processes as necessary. Drive continuous improvement and efficiencies through best-in-class enhancements to processes and controls for payroll related activities.
• Participate in projects, meetings, or other duties as requested.
• Cross train other payroll team members, provide guidance in payroll processes and provide feedback to improve overall payroll processes.

Minimum Knowledge & Experience:

• 5+ years of payroll experience and/or preparing employment tax returns, preferably in an in-house payroll. Three to five years of progressive responsibility.
• Thorough functional knowledge of the payroll and HR modules of Workday, as well as outsourced payroll tools.
• Attention to detail and accuracy.
• Excellent customer service orientation, strong oral and written communication and presentation skills.
• Ability to prioritize, meet deadlines, problem solve and research thoroughly, contribute to peer learning and collaborate in a team environment.
• Knowledge of SOX controls.

#L-KD1

#LI-Remote

Compensation Pay Disclosure:

Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.

The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.

Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.