Marketing & Proposal Coordinator - Western U.S. Region

About The Opportunity

SWCA seeks an experienced Marketing and Proposal Coordinator to join our Marketing and Pursuit Resources team to support our West Region (Pacific Coast, Nevada, and Arizona offices). The Marketing and Pursuit Resources team provides our local operations teams with marketing, business development, and pursuit/proposal support. As the West Marketing and Proposal Coordinator (HR Title = Marketing Coordinator), you will play a key role in leading pursuit development and supporting business development activities to sell our services to our clients across multiple industries. Our ideal candidate will thrive in an environment with tight deadlines and changing needs while ensuring a best-in-class product.

This is a full-time, regular (with benefits), salaried position. This position provides the flexibility of working remotely, in a hybrid capacity, or in-office as needed. However, it is a requirement that the candidate work in the Pacific time zone and possesses the ability to travel to offices for occasional on-site collaboration. This position requires occasional overtime, including working evenings and/or weekends as necessary to fulfill position responsibilities.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

In order to be considered for the position, a cover letter must accompany your resume.

What You Will Accomplish

• Be a “go-to” resource for technical staff for marketing information, guidance, and support.
• Participate in strategic planning for pursuits, proposals, marketing, and business development efforts, including:
• leading internal teams through the pursuit/proposal development process — taking an active role in strategy and content development
• facilitating capture planning activities, working collaboratively with technical staff; and,
• coordinating business development activities (meetings, research, events/conferences)
• Write non-technical content for pursuits/proposals and marketing materials.
• Participate in preparations for interviews and client presentations.
• Work with, and mentor, regional marketing specialists, including:
• monitoring opportunities (through lead tracking services, client websites, etc.) for distribution to team members, and
• managing and maintaining relevant content in SWCA’s marketing database, Deltek Vision.

Experience And Qualifications For Success

• A Bachelor’s Degree in Journalism, Communications, Business, Marketing, or related technical discipline (degrees in other specialties are acceptable if relevance can be demonstrated).
• A minimum of three (3) years of experience required, preferably five (5) years, with the proposal development process.
• Proficiency with Microsoft Office.
• Experience handling multiple proposal projects at once.
• Excellent attention to detail.
• Exceptional planning, organizational, proofreading, writing, and formatting skills.
• Strong communication proficiency (verbal, written, and presentation).
• Ability to lead processes and work with multiple colleagues who have diverse interpersonal styles.
• Ability to multitask and to work with minimal supervision on multiple projects with fast-paced deadlines.

Preferred

• Prior experience working within the A/E/C industry, or environmental consulting.
• Prior experience collaborating with the Business Development team(s) to pre-position and conduct capture planning for must-win efforts.
• Participation with associations and/or organizational marketing experience.
• Knowledge of local markets, including clientele and competition in environmental consulting.
• Experience working in Deltek Vision, SharePoint, or comparable CRM system.
• Proficiency with Adobe Creative Suite.

Additional Information

• This position may require occasional overtime, including working evenings and/or weekends as necessary to meet submission deadlines.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency.

An employee in this distributed based position can expect a salary of $70,200/year - $91,260/year. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

EOE - women, minorities, individuals with disabilities, and veterans are encouraged to apply.

At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.