Vibee - Group Sales Specialist

Job Summary:

WHO ARE YOU?

Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on…

WHO ARE WE?

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

THE ROLE

Vibee is seeking a highly motivated and proactive Group Sales Specialist.  This position will specialize in managing group rooming lists with tasks to include - building, auditing for accuracy, submission and management, delegate review, and reconciliation of hotel rooming lists for guest reservations booked through Vibee’s proprietary platform. The Group Sales Specialist will serve to support the aggregation of data points and financial reports, managing accounts payables and receivables for the department, amongst other related tasks. As a member of the Property Partnerships team, this role will also play an important part in managing hotel and venue relationships with hotel operations on a global scale and building/managing a team for onsite operations for check-in/out days where you will also be required to be. This position is hybrid in office, work from home and on site at various event locations. This position must be based in Las Vegas, NV.

RESPONSIBILITIES

• Create and updating internal financial reporting documents
• Work with Property Partnerships team to create rooming lists and manage delegate lists
• Audit rooming lists for accuracy and reconciliations
• Identify and address discrepancies, and be responsible for the resolution of variances
• Support internal teams with invoice processing, accounts payable and receivable
• Responsible for on-site check-in/out operations which will include working with internal departments to source, schedule and manage a team. You will be required to be on-property as well. Work with Elevated Experience team to facilitate event advances and logistics
• Assist in the preparation of monthly, quarterly and annual reports, including financial
• Undertake other related duties as requested by Vice President of Property Partnerships

• Delegate tasks to team members via the internal project management system (Asana) in coordination with the related department; updates stakeholders and team members to ensure projects are running smoothly and risks are mitigated
• Assist with maintaining day-to-day flow of projects, document changes, and revisions to projects as required
• Provide general administrative support and perform diversified administration duties
• During busy event times, duties will expand
• Responsible for analyzing group room pick-up, attrition terms, cut-off dates and communicating this information to leadership in a professional and courteous manner

QUALIFICATIONS

• 3-5 years of experience organizing and managing data within spreadsheets
• Must possess moderate to advanced skills in the following programs and software, including, but not limited to, Microsoft Office Applications (Word, Excel, Outlook) Google Applications (Sheets, Slides), Box, Internet search and multi-property management systems (certification in Excel would be considered an asset)
• Understanding of financial and accounting standards
• Excellent written, verbal, and presentation skills; able to communicate effectively with employees at all levels
• Critical thinking skills with a creative approach to problem solving
• Demonstrated ability to work independently and adapt to changes in a rapidly evolving environment
• Strong ability to manage many projects simultaneously
• Flexible and reliable team player both with the department and within the organization as a whole
• Must be an active problem solver, instilled with a sense of urgency for projects large and small

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments on site at our events
• May sit for extended periods of time and work in drastic temperature climates onsite at our events
• Must be willing to work during evening and weekend hours, as required, to meet deadlines
• Must be willing to travel as required both domestically and abroad, if required
• Must have a current passport and be able to travel worldwide without restriction

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.

EQUAL EMPLOYMENT OPPORTUNITY
Vibee strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.