Senior Administrative Coordinator (Contractor)

Position Summary

The Senior Administrative Coordinator is a contracted position that provides administrative and organizational support to senior leadership. Handles a wide variety of assignments and tasks within a fast-paced environment while using sensitivity in keeping confidentiality and discretion. 

Essential Functions:

• Provides executive level support to the office including but not limited to managing an active schedule of appointments; compiling and preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and assembling documents for meetings.
• Researches, prioritizes and follows-up on incoming issues and concerns addressed to senior leadership including those of a sensitive or confidential nature.  Ensures leadership is well-informed of upcoming commitments and responsibilities and follows-up appropriately.
• Oversees deadlines for advance distribution of materials prior to meetings for all relevant materials with participants.
• Other duties as assigned, including any swag related duties (shipping, receiving, organizing, etc).

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• 3+ years related administrative support experience in a professional, fast-paced office environment preferred. 
• Bachelor’s degree in business, Management, Communications, Psychology, or related field preferred.  

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member within the Business Unit and organization and work toward a common goal.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.  Establish and maintain strong positive working relationships with colleagues, faculty, administrators, students, and vendors.
• Requires a high degree of professionalism, confidentiality, initiative, and diplomacy in a fast-paced environment. Knowledge and understanding of the higher education environment, highly preferred.
• Exceptional organizational and time management skills with the ability to meet multiple deadlines with frequently changing priorities. Strong analytical skills and attention to detail and accuracy.
• Advanced training in the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat Professional and CRM platforms such as Salesforce.
• Proven experience providing senior-level administrative support, including organizing and prioritizing tasks and scheduling meetings with strong use of initiative, sound judgment, independent thought and precise attention to detail.  Leverage technology solutions to maximize productivity and success.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals of constituencies in a diverse community.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Location: Remote based in San Diego

Travel: Some Travel up to 25% Required

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Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies.  Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.  For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

Compensation Range:

National University is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. National University employs more than 5,000 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.

National University offers an opportunity to work in an innovative environment that supports diversity.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a diverse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in diversity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.