SaaS Administrative Assistant

Be part of our dynamic 🦄 community and make a real impact on our clients' success. Assistantly offers some of the best benefits and perks in the industry.

Unicorn Role Overview: Are you poised to be the pivotal support in a team that’s shaping the future of branding? We're seeking an exceptional Administrative Assistant to provide crucial support to our clients Executive Assistant (who directly supports the CEOs day-to-day)! Positioned at the heart of a tech-empowered startup studio, this role offers a rare chance to engage with cutting-edge operations and contribute to a proven model for optimizing success and enabling continuous innovation. Join us if you're looking to make a profound impact in a dynamic and forward-thinking environment!

Requirements

What You'll Do

• Scheduling: Efficiently manage the CEO's calendar, arranging appointments, meetings, and calls to optimize daily productivity.
• Communications: Handle all communications, including emails and calls, and serve as the point of contact between the Executive Assistant and other parties to ensure seamless information exchange.
• Meeting Minutes: Attend meetings, record detailed minutes, and track follow-up actions to ensure commitments are met.
• Personal & Professional Ad Hoc Duties: Manage personal and professional tasks such as travel planning, gift purchasing, and event organization, ensuring attention to detail and efficient task completion.
• Optimization of the CEOs Schedule: Proactively manage and refine the CEOs daily schedule to prevent conflicts and maximize time efficiency.
• Assisting with Project Management: Support project initiatives by coordinating resources, monitoring deadlines, and maintaining essential documentation to align with organizational goals.

What You'll Bring

• Competency: Demonstrate proficiency in administrative tasks, handling multiple responsibilities efficiently under pressure.
• Excellent Communication: Articulate ideas clearly and concisely, managing both written and verbal communications effectively with all stakeholders.
• Quick Learner & Highly Adaptable: Quickly assimilate new skills and adapt to changes, maintaining flexibility with shifting priorities.
• Highly Organized: Employ systematic organization to manage tasks, ensure timely completion of projects, and maintain accurate records.
• Tech-Savvy: Proficient in modern technology and software, especially tools relevant to office productivity and project management.
• Problem-Solving Skills: Identify issues and develop effective solutions promptly, applying critical thinking and creativity to overcome challenges.
• Responsive: Act swiftly to communications, updates, and inquiries, prioritizing effectively to address immediate needs.
• Experience in the AI / Tech Industry: Leverage a background in the tech sector to enhance role effectiveness, understanding industry-specific challenges.

Desired Tools

• Notion
• Google Suite
• OnePassword
• Monday
• Asana

Benefits

Why Assistantly: At Assistantly, we're dedicated to connecting talented professionals like you with rewarding opportunities across various industries. When you partner with our forward-thinking team, you'll gain access to a diverse range of roles, from administrative positions to executive support, all tailored to match your unique skills and aspirations. Become a unicorn and unlock the potential for meaningful career advancement and personal development!

• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Paid Time Off (PTO) Yearly
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns