Executive Assistant

Be part of our dynamic 🦄 community and make a real impact on our clients' success. Assistantly offers some of the best benefits and perks in the industry.

Unicorn Role Overview: Are you a visionary leader passionate about driving operational excellence? If you thrive in a dynamic environment and are adept at enhancing organizational efficiency, you might be the perfect fit for our team! We are seeking a dedicated Executive Assistant to help carry the executives voice and be dedicated to client enablement! This is your chance to be a key player in our client's team, optimizing processes, innovating and improving systems, and playing a crucial role in the growth and success of our ventures. Make a real difference in a role that values your strategic insights and rewards your contributions to a collective success!

Requirements

What you’ll do

• Client and Contract Management: You will handle everything from front-end client intake to managing VIP clients and overseeing contract to proposal issuance. This includes scheduling and coordinating client meetings and ensuring all documentation is accurate and timely.
• Financial and Administrative Oversight: Manage invoicing, bookkeeping, and daily financial entries. Your role also involves regular backoffice cleanup and maintaining meticulous records to support financial accuracy.
• Communication and Strategic Support: Maintain diligent oversight of all client communications, ensuring no detail is overlooked. You'll assist the Operations Manager and leadership by identifying operational gaps, resolving issues, and updating task lists to keep projects progressing smoothly.
• Innovative Engagement: Utilize tools like Chat GPT to craft effective communications and support creative content initiatives, enhancing our brand's engagement and outreach efforts.

What you’ll bring

• Bilingual Communication: Fluent in Spanish and English with exceptional communication skills, ensuring clarity and professionalism in all interactions.
• Technical Proficiency and Professional Experience: Tech-savvy with a strong background in professional services, you are adept at using digital tools and understand procedural intricacies to manage complex client relationships effectively.
• Personal Skills and Independence: Highly personable and friendly, you use good judgment and take initiative, capable of working independently to solve problems and respond rapidly to new information.
• Adaptability and Responsiveness: You excel in a fast-paced environment, providing solutions and reassurance to clients, and staying responsive to dynamic demands.

Tools

• Google Suite
• HubSpot
• Stripe for invoicing
• Slack
• Trello (general PM training)
• AI abilities (Chat GPT)

Benefits

Why Assistantly: At Assistantly, we're dedicated to connecting talented professionals like you with rewarding opportunities across various industries. When you partner with our forward-thinking team, you'll gain access to a diverse range of roles, from administrative positions to executive support, all tailored to match your unique skills and aspirations. Become a unicorn and unlock the potential for meaningful career advancement and personal development!

• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Paid Time Off (PTO) Yearly
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns