Human Resources Generalist

Position Title:                    Human Resources Generalist (Full-time Position)

Reports To:                       Director of Human Resources 

Department:                     Administration

Location:                           New York City Office - Midtown Manhattan

FLSA:                                  Exempt

Work Arrangement:        Hybrid: in office 3- 4 days per week, and in accordance with business needs

Work Arrangement:       

About the Open Space Institute

The Open Space Institute (OSI) is a national leader in land protection that creates connections to nature and the outdoors for all people. Over the half century, OSI has protected more than 2.3 million at-risk, irreplaceable acres of forests, wetlands, and shorelines across the North American Eastern Seaboard. Expanding in both scope and size, OSI employs entrepreneurial spirit, determination, and expertise to protect the land that matters most – to preserve clean drinking water; improve the public’s access to parks, public trails, and greenways; save at-risk wildlife habitat; strengthen communities; and to combat climate change and mitigate its effects. 

The Open Space Institute is deeply committed to equity in our field and our organization. We are working to address systemic inequities that exclude people from the many benefits that land provides. And we’re building a team and culture within OSI that reflects the true diversity of the communities we aim to serve.

Position Summary

As the Human Resources Generalist at the Open Space Institute (OSI), you will play a pivotal role in supporting all facets of talent management, payroll, benefits, and organizational culture. Reporting directly to the Director of Human Resources, you will be integral in ensuring smooth operations and shaping OSI's culture, ultimately enhancing the overall employee experience.

Primary Job Responsibilities

Talent Acquisition 

• Support full-cycle recruitment processes, including job posting, candidate screening, interview coordination, candidate release, and offer management
• Collaborate with hiring managers to ensure alignment with recruitment standards, and efficient candidate progression
• Maintain candidate pipelines and proactively source candidates to build diverse candidate pools for current and future openings
• Track recruitment metrics for reporting

Process Payroll

• Process semi-monthly payroll (nearly all staff are salaried)
• Add new employees and update employee data in payroll system including withholdings including 403b (retirement)
• Ensure 457b and 403b payments are made on time

General HR Administration 

• Coordinate new hire orientations and assist with the onboarding process and I-9 documentation 
• Act as the primary point of contact for employee HR inquiries
• Support coordination with external human resources vendors, consultants, and agencies
• Assist with the offboarding process
• Assist with administering OSI's performance management processes, mid-year and annual
• Maintain accurate personnel information and files
• Process employee leave including review of request, assistance with initiating the process, facilitation of approval, proper documentation, tracking, and communication with the employee/manager, and return to work
• Review and organize departmental invoices and credit card expenditures and submit them for processing with the Finance department
• Maintain HR records, ensuring proper documentation of status changes and employment information
• Assist with staff communications related to policies and procedures to improve transparency
• Other duties as assigned

Please note: If you do not wholly meet the qualifications but believe you are otherwise well-suited to meet the needs of this position, we encourage you to apply.

Required Skills/Core Competencies

• Familiarity with full-cycle recruitment process and previous experience working with an applicant tracking system
• Ability to process payroll and an understanding of payroll systems and processes, including tax withholdings
• Experience with HR Information Systems and payroll systems, ADP TotalSource experience a plus
• Knowledge of leave management and benefits plans, including health insurance
• Expertise in maintaining accurate personnel records and ensuring compliance with documentation requirements
• Skill in drafting clear, appropriately toned communications to employees regarding policies and procedures
• Ability to handle sensitive information with the utmost confidentiality and integrity
• Proficiency in Microsoft Office
• Demonstrated cultural competency and ability to effectively collaborate with diverse team from varying backgrounds
• Applicants should be authorized to work in the United States

Qualifications

• Minimum of 3-5 years of experience in a Human Resources generalist role, with specific experience in talent acquisition, payroll processing, and benefits and leave administration
• Commitment to OSI’s mission and values in land protection and conservation.

Physical Requirements and Working Conditions

• Frequently sits for long periods of time;
• Frequently speaks, reads, writes and uses a computer keyboard; and
• May require occasional standing, walking, lifting, stooping, bending, moving files.

 This is primarily an onsite position, with limited flexibility (1-2 days per week) to work from home. This position is based in OSI's midtown Manhattan office.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned.

Apply at https://www.openspaceinstitute.org/careers

Applications will be reviewed on a rolling basis through August 2, 2024. You will receive an acknowledgement once your application has been submitted. We will contact you if we would like to schedule an interview. 

OSI is committed to providing a competitive compensation package. The salary for this role ranges from $70,000 to $80,000 depending on the candidate’s skill level and experience. It is uncommon for a candidate to be hired at the top of the pay range. The recruiting team is committed to sharing details regarding compensation based on the candidate's qualifications during the interview process. OSI provides a benefits package that exceeds market standards, including: comprehensive medical, dental and vision insurance, paid time off, life and disability insurances, retirement plan, professional development assistance, and other resources designed to support the passion, commitment and energy that is vital to our team members.

OSI is an equal opportunity employer and is actively recruiting a diverse workforce. Land conservation benefits all people.  Our mission is best advanced by the contributions and leadership of people across varying identities, including racial, gender, spiritual, and cultural. We are committed to cultivating an inclusive work environment that fosters belonging and we look for future team members who share that same value. We encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, height, weight, veteran status, or any other characteristic protected by federal, state, or local law.  We consider qualified applicants with arrest/conviction records for employment.