Meetings & Events Project Coordinator

Madison is currently recruiting an ambitious, dynamic, and entrepreneurial individual to join our New York based team as a Meetings & Events Project Coordinator. This fully remote position requires 3- 5 years of previous events/meetings experience with proven effectiveness in data management, working with diverse participant groups, completing detailed assignments in the successful planning and implementation of meetings and events for our clients. As a Project Coordinator, you will be involved in meetings and events of a variety of types and sizes, including but not limited to, National Meetings, Sales Meetings, Training Meetings, Launches, Conferences and Incentive Trips. 

Detailed Responsibilities:

• Facilitate the development, strategy and content for event websites and Cvent registration.
• Coordination of online registration process including tracking and reporting of participants and response.
• Serve as primary contact for participant inquiries; ability to reconcile high email/call volume.

• Coordinate and manage event logistic reports such as, but not limited to, rooming lists, A/D manifests, activity/tour reconciliation, meeting evaluations, etc.
• Responsible for entirety of data management and reconciliation of RSVP, hotel and flight arrangements. 

• Manage necessary reports to track event progress including rooming lists, A/D manifests, seating charts, function space grids, meeting evaluations, etc.
• Coordinate all meeting materials in accordance with program timelines including, invitations, confirmations, (e)mailings, pre-trip information, name badges, signage, survey, post program reporting, etc.
• Work with selected vendors on gift/amenity selections and other program related materials.
• Assist Project Managers in the development of mobile app content/materials.
• Provide effective and professional client interface and customer service in responding to client questions and requests.

Qualifications: 

• Proven experience with Cvent 
• Advanced experience in data/email management, registration, and reporting.
• Advanced knowledge in MS Office (Excel, PowerPoint, Word)
• Ability to effectively work within a fast- paced work environment.
• Detail oriented with proven multi-tasking initiative and follow-through.
• Proven aptitude for technology and/or software solutions.

Additional Requirements:

• 3 - 5 years of previous events/meetings experience
• Excellent interpersonal skills, with the ability to effectively communicate with and relate to all levels both within and outside the organization
• Must be a team-player
• Fully Remote Position
• Ability to travel by airplane, boat, rail and/or car

Reports Directly to the Project Support Manager, Meetings & Events

SALARY RANGE: $65,000.00 To 75,000.00 Annually