Project Scheduling Manager

Position Title:                            Project Scheduling Manager

Location:                                     Albany, NY office or NYC Office

Grade/Classification:               6 (D1) – Senior Professional

Salary Range:                             $99,201 - $124,485 Albany, NY Office

                                                       $104,255 - $129,539 - NYC Office (salary range reflects location differential-$ 5,054)

Bargaining Unit:                       CSEA

FLSA Status:                               Exempt

Last Revised: January 18, 2018

Primary Purpose

The Project Scheduling Manager performs the day-to-day activities of the project scheduling function, works with construction staff, contractors and professional service providers (construction management firms) to review and provide comments on construction schedules, and works with design staff to establish and monitor overall project schedules.  Project types vary from small, single trade to highly complex, and include new construction as well as rehabilitation and site work.  Highly complex projects have a high degree of variables including, but not limited to, budget, schedule, number of contracts, management approach, delivery method, Wicks Law, level of service, phasing, customer orientation, staffing, labor issues (including Project Labor Agreements), location and site access, design and/or construction complexity, environmental issues and other non-traditional projects.  The Project Scheduling Manager exercises independent judgment in assisting the design and construction phase managers in scheduling aspects of projects.

Essential Functions

• Review, analyze and provide comments on critical path method (CPM) construction schedules prepared by design consultants, construction management firms or contractors by performing integrity analyses to ensure that the schedules meet program requirements and are realistic, accurate, technically correct, up-to-date and reflective of the plans and/or progress of each construction project.
• Review, analyze, and in consultation with construction staff, agree to construction baseline schedules.
• Review construction progress schedule updates and narratives against baseline schedules for technical issues and potential delays.
• Communicate findings and recommendations regarding reviewed construction schedules verbally and in writing.
• Coordinate with construction staff and external consultants as needed to analyze the cause and extent of delays, and assist in the development of recovery schedules to mitigate the impact of such delays.
• Oversee and assist in forensic schedule analysis and litigation support.
• Conduct design-phase document reviews, including schedule reviews, and provide feedback to design staff and consultants.
• Work with design and construction teams and clients to establish project schedules.
• Monitor project schedules and work with design and construction teams to modify schedules as needed.
• Participate in consultant selections and evaluations.
• Serve as scheduling term consultant manager on large or special projects by overseeing the activities of outside consultants including negotiation of level of effort and pricing for each assignment, as well as review and processing of payments.
• Document scheduling trends and perform analyses of completed project schedules.
• Assist with scheduling-related training for Construction Division staff.
• Assist with scheduling specification documents as needed. 

Other Duties and Responsibilities

• Report all potential risks to timely project completion.
• May train and evaluate staff.
• Assist Management in the development of policies.
• Develop, document and implement procedures.
• Assess, develop and implement internal controls and reports, and oversee the review and testing of same.
• Undertake special assignments as directed.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).

Supervision

Supervision of employees may be required.

Physical/Mental/Visual Demands

Weekly travel is required, using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Must be able to work overtime or extended work hours as needed.

Work Environment

Standard office environment, including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler/hole punch, date stamp, shredder.

Minimum Qualifications

Bachelor’s degree plus five years capital construction projects scheduling experience.

Preferred Qualifications

Bachelor’s degree in Construction Technology, Engineering or Architecture plus seven or more years capital construction projects scheduling experience.  Knowledge of and seven or more years experience working with the Primavera suite of construction applications including scheduling applications (Suretrack, P3, P6).  Experience with and working knowledge of the project phases including the pre-design, design, bid, construction and closeout phases, as well as the review and analysis of change orders, schedules, claims and litigation support.  Experience with public sector bonding, estimating, bidding, contracting, contract formation, delays and dispute resolution. Knowledge of cost and resource loaded scheduling and earned value methodologies. Experience developing, implementing and training end users on software applications.

Essential Skills

• Demonstrated analytical and conceptual skills.
• Comprehensive knowledge of construction costs and cost estimating.
• Knowledge of the building construction and contracting process.
• Excellent oral and written communications skills.
• Strong interpersonal skills.
• Demonstrated ability to work independently and exercise sound judgment.
• Proficiency in PC applications such as Outlook, Excel, Word and Access.

Benefits information:  

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.

We offer a comprehensive benefits plan, which includes:  

• Choice of several health insurance plans
• Dental & vision insurance
• Membership in the NYS Retirement System
• Deferred Compensation Investment Plan
• 13 vacation days per year
• 13 sick days per year
•  5 days of personal leave per year
• 12 paid holidays per year (plus one float day)
• Tuition reimbursement
• Training & development opportunities

We offer additional benefits, which includes:  

• Limited Work from Home (LWFH) – additional telecommute days according to DASNY’s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
• DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.