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Virtual Assistant (TMM0001) at hammerjack

78% Flex
EXTRA HOLIDAYS - EXTRA PARENTAL LEAVE
Remote: 
Full Remote
Contract: 
Full time
Experience: 
Mid-level (2-5 years)
Work from: 
Philippines

Offer summary

Qualifications:

3-4 years experience in Virtual Admin, Proficiency in Microsoft Suite, Strong attention to detail, Self-confidence and organizational skills.

Key responsabilities:

  • Prepare internal filing system
  • Update client details
  • Handle marketing campaigns on various platforms
  • Communicate progress and report issues
hammerjack logo
hammerjack Scaleup https://hammerjack.com.au
501 - 1000 Employees
About hammerjack
Outsource Solutions For Business hammerjack is an Australian & Philippine owned and operated offshore outsourcing services provider. Headquartered in Sydney with multiple operating offices in Makati, Manila, and Pampanga, Philippines. We specialise in providing dedicated, high performing teams and outsourced services to the global small and midsize business market. Our solutions deliver quality and consistent outcomes and are helping businesses to focus on their core competencies, reduce operating costs and deliver more value to their customers. hammerjack has been a major player in developing the new Knowledge Process Outsourcing (KPO) industry in the Philippines servicing the Australian, U.S.A and U.K markets. Over the last 7 years we have sourced trained and developed top talent focussed on the Finance, Accounting, Bookkeeping, IT and Virtual Assistant services space. Our knowledge and experience in implementing the latest technologies and systems to support the best people has led to continued success for our clients and their remote teams, all while placing information and cyber security at the forefront. Our operating model was born in the enterprise services space and has been specifically developed to cater for the small, midsize market. This experience and collaborative customer approach set business up for success, no matter where they are on their journey. We offer an enterprise level approach to continuous improvement, high performance & quality, and world class customer experience. Our ability to deliver this level of service across multiple lines of business and industry verticals is a product of our investment in people, technology and the governance that sits behind it all.
See more hammerjack offers

Job description

Logo Jobgether

Your missions

hammerjack is an innovative Australian company that specialises in offering top-tier skilled professionals in various fields, including but not limited to Administration, Finance and Accounting, IT Programming, Engineering, Sales and Marketing, and many others.

Whether you prefer a hybrid or work-from-home setup or the full office experience, hammerjack provides all employees with the opportunity to enjoy the benefits of an eco-friendly workplace, a playroom, free meals, and unlimited access to a built-in bar stocked with drinks and snacks.

It's a place where professionals are inspired to advance and innovate, adapting to the "new normal" of today's world.


What’s in it for you?

  • Competitive Salary
  • Flexible work Arrangement (Hybrid Work Setup)
  • Retention Bonus (Up to Php 100,000)
  • Health Coverage for you and one of your qualified dependents on Day 1
  • Day shift (AU Time zone) + Fixed Weekends Off
  • Paid Time Offs - can be converted into cash
  • Government Mandated Benefits – 13th-month pay.
  • Group Life Insurance


Additional Perks and Benefits:

  • Work from Home Equipment Provided
  • Free Access to Bar (Unli Premium Coffee, Soda, Tea, and Booze)
  • Free Meal every Wednesday
  • Monthly Employee Engagement activities
  • Wellness Programs
  • Townhall Events
  • Christmas Events, Year-end Parties
  • Outings
  • Team Building
  • Acoustic Jamming Sessions

DUTIES AND RESPONSIBILITIES


• Prepare and Arrange Internal Filing System. (Creating Folders/Client Docs).
• Filing of Documents (Paperless) into Database
• Updating and maintaning client details
• Prepare client letter templates
• Arrange Quotations using online systems
• Preparation of renewal requests for updates and document preparation
• Claims Management in CRM
• Email Management
• Marketing campaigns – Online Advertisements in different platforms (Facebook, etc.)
• Record customer payments
• Communicate progress and/or report issues.
• Ad hoc tasks

QUALIFICATIONS


• At least 3-4 years of experience in Virtual Admin space.
• Proven experience in providing virtual administration.
• Experience in Microsoft Suite (Word, Outlook, Teams, etc.)
• Knowledge or working experience with Facebook Business Suite is an added advantage.
• High attention to detail
• Self-confidence: ability to take on projects/tasks and speak with clients.
• Strong organizational, project management and problem-solving skills with implacable multitasking abilities
• Ability to follow process and work independently.

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

SharePoint AdministrationMicrosoft WindowsProject Planning

Soft Skills

  • Multitasking
  • Organizational Skills
  • Interpersonal Skills
  • Independence
  • Attention to Detail
  • Proactivity
  • Problem Solving
Are you interested?

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