Registrar Coordinator 24-25 School Year

Virtual Tour 

Role Mission: The mission for the Registrar is to achieve 95% average daily attendance, 100% verified registration, maintain 100% data accuracy and 100% compliance with Kairos Academies’ attendance procedures. The Registrar organizes all of the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system (PowerSchool).

What You’ll Do – Accountabilities:

97.50% ADA for Middle & High School

• Owns the attendance process for Elementary, Middle, and High School Students.
• Works with students, staff and parents to ensure students attend school every day.
• Communicates attendance reporting to staff, including Chronic absenteeism, Progress Towards Goal by Day, Absence calculator.
• Documents all attendance changes and corrects attendance data within 24 hours.
• Ensure teacher attendance submission is in line with official attendance taking time.
• Ensures all paper rosters are signed and dated (if applicable)
• Ensures all attendance report submissions are submitted on time.

100% of Student Records received before the First Week of School (FWOS)

• Student records are requested timely from other districts.
• All records requests fulfilled within 10 days.
• Increase awareness and provide consistent communication with all key stakeholders (PEIMS Data Quality Team –RJC, CHOICE, ELL Coordinator, 504 Coordinator, and Cafeteria Manager)
• Increase awareness with key stakeholders (including ELL Coordinator, 504 Coordinator, HQ SPED Clerk and SPED teachers)
• Grade Verification, Re-registration, End of Year tasks, School and Section Enrollment Audits, Transcripts are completed timely and accurately.

We look for Team and Family who embody the following values and characteristics: 

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college.  
• Has demonstrated effective outcomes and results and wants to be held accountable for them. 
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes. 
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change. 
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization. 
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students. 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/ Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience required. General knowledge of graduation requirements and special programs, student scheduling enrollment/withdrawal, and attendance accounting procedures required.

Language Skills 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Ability to communicate effectively with all levels of personnel, students, and parents.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability 

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to apply common sense understanding to carry out a variety of instructions furnished in written, oral, diagram or schedule form.

Computer Skills 

Ability and competence in Microsoft Office applications and ability to use a variety of computer applications and platforms. Ability to use basic office equipment. Also, knowledge and experience in using a computer-based student Information Management system.

Safety Duties & Responsibilities

Every employee of the school has an obligation to know our safety rules and procedures; to teach what they know to others; to recognize unsafe actions and situations; to warn others of unsafe situations; to react to emergency situations and to report hazardous or unsafe practices to those in a position to correct them.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, and use stairs. The employee must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level is low to high and may have frequent interruptions. There may be activity from other employees and students of a distracting nature.

Other Qualifications 

Satisfactory criminal records check, pre-hire and annually thereafter, if applicable. Must be eligible to work in the United States and provide work authorization.

Computer Skills 

Ability and competence in Microsoft Office applications and ability to use a variety of computer applications and platforms. Also, knowledge and experience in using a computer-based student Information Management system.

Starting Salary: From $40,000.00 per year

To learn more about your likely starting salary within our Kairos Academies Career Pathway, click here. 

Benefits:
Our commitment to you includes a competitive salary and a comprehensive benefits package that covers health, dental, and vision. In addition, we offer performance-based stipends, opportunities for education advancement, and a dedication to fostering work-life balance. Our school community is built on diversity and support, with small class sizes and a cozy co-working atmosphere. You'll have access to a range of professional growth opportunities, both on and off-campus, and you'll become part of a network of schools that are fully committed to upholding Love, Equity, Agency, and Diversity.

Schedule:

• In-person Monday through Friday 7:30am 4:00pm 
  • Some weekends and evenings will be required 

Ability to commute/relocate:

• Saint Louis, MO 63118: Reliably commute or planning to relocate before starting work (Required). Please note, this is not a remote position. All Kairos teachers are required to deliver in-person instruction onsite, in our school in St. Louis.