Accounting Coordinator

Job Description:

Job Summary

RMI is seeking an Accounting Coordinator who will serve a key support role on the Accounting team and across the organization. Reporting to the Assistant Controller and working closely with other RMI staff, you will be responsible for assisting in all areas of Core Accounting, including Accounts Payable, Accounts Receivable, and general ledger accounting. The ideal candidate is detail oriented with the ability to multi-task and work independently as well as in a team environment. The ideal candidate is customer service oriented with the ability to collaborate effectively across multiple teams.

Responsibilities

• Act as administrator for RMI’s corporate credit card program
• Process supplier invoices. Ensure required supporting documentation has been obtained including proper authorization of payment and coding of the expense
• Review incoming employee expense reports. Check all receipts and accompanying detail, ensure account coding is accurate and verify expense reports adhere to the travel & expense policy
• Act as functional lead for Workday expenses module
• Research and resolve supplier invoice and employee expense report discrepancies and issues
• Request and verify tax documentation from suppliers
• Correspond with suppliers and respond to inquiries
• Work in partnership with project management staff to troubleshoot any issues with supplier invoice and employee expense report submission
• Assist with Accounts Receivable, including collections and customer invoicing
• Process incoming receipts, review for accuracy and completeness. Ensure proper documentation is filed.
• Collaborate with Development on reconciliation of donation receipts
• Record restricted customer invoices, create Gift worktag as necessary
• Collaborate with Grants Management team on creation of Gift worktags. Ensure proper documentation is filed. 
• Provide backup for recording manual journal entries in Workday
• Provide backup support for all core accounting staff
• Provide back-up and support the supplier onboarding process by sending out supplier onboarding forms
• Provide back-up and support the procurement process by vetting suppliers and entering in new suppliers, entering key contract information, and setting up POs.
• Maintain financial security by following internal accounting controls and procedures
• Other projects needed by the accounting team as they arise

Qualifications

• Experience in a transaction processing role (either Accounts Payable or Accounts Receivable) preferred
• Detail and service oriented with excellent verbal, written and interpersonal skills
• Flexible and able to work in a fast-paced environment
• Thrives in a collaborative environment
• Excellent problem solving skills
• Proficiency with Microsoft Office applications, especially Excel and Word
• Workday experience preferred

Location

We are a remote-ready organization with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado; and Basalt, Colorado. This role can be located anywhere in the continental United States.

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.   

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). This role may be expected to travel for team events which occur approximately twice a year.

Compensation    

RMI compensates based on the level and requirements of the role. Compensation within our ranges may also be determined by experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. The hourly range for this position is $20.68-$25.48. You would also have an additional 5% bonus target!  

Benefits     

We offer a comprehensive benefits package adjusted to regional norms, including (for U.S. employment): 

• Medical, dental, vision insurance  
• 403b retirement options (up to 5% match immediately)   
• Life, AD&D, short-term and long-term disability
• Professional and personal development (including LinkedIn Learning access)   
• Generous paid time off  
• Parental leave   
• Work from home and commuter allowance

Diversity, Equity, and Inclusion      

Increasing the diversity of thought, perspectives, ideas and opinions within RMI is a critical change element supporting our long-term sustainability and mission to build a clean, prosperous, and secure energy future.     

We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment or other social identities—is critical to the success of each RMIer and collectively as an organization. This ensures that we:   

• Have the different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.   
• Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported and valued.   
• Effectively connect, communicate and build long-lasting relationships with decision makers, stakeholders and constituents within diverse communities.   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.        

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.