Your mission
We're on the lookout for an Operations Assistant to join our team in the exciting world of blockchain and to work side by side with our Head of Operations as their trusted right-hand!
As an Operations Assistant, you'll be at the heart of our operations ensuring their day-to-day activities run seamlessly. You'll provide invaluable administrative support and assist with a variety of tasks to our Head of Operations while making a real impact on our daily operations by making sure everything runs like clockwork across finance, HR, general ops, and more.
If you're a natural communicator, transparent, super organized & love working with databases, have a go-getter attitude, have oodles of empathy, and thrive in a fast-paced environment, we want to hear from you!
** Hybrid role alert** Ideally, you're based near Lisbon. Work mainly remotely, with our Lisbon head office or Ericeira co-working space as your occasional hub. Embrace the freedom and flexibility while enjoying the buzz of the vibrant city.***
Responsibilities:
As an Operations Assistant, you'll be at the heart of our operations ensuring their day-to-day activities run seamlessly. You'll provide invaluable administrative support and assist with a variety of tasks to our Head of Operations while making a real impact on our daily operations by making sure everything runs like clockwork across finance, HR, general ops, and more.
If you're a natural communicator, transparent, super organized & love working with databases, have a go-getter attitude, have oodles of empathy, and thrive in a fast-paced environment, we want to hear from you!
** Hybrid role alert** Ideally, you're based near Lisbon. Work mainly remotely, with our Lisbon head office or Ericeira co-working space as your occasional hub. Embrace the freedom and flexibility while enjoying the buzz of the vibrant city.***
Responsibilities:
- Operations Righthand: Providing executive support to our Head of Ops such as ad hoc schedule arrangements, travel arrangements, purchasing, inbox/mail sorting, postage and handling, follow-ups & minute taking. Tackle various operational tasks like contract management, updating the company handbook, organising company virtual or IRL workshops and creating some beautiful internal comms using Canva.
- Finance Star: Help us ace our accounts payables by being the main POC of AP inbox, sorting and paying all incoming invoices, managing the digital filing system and maintaining expense tracking. You'll be the diligent sleuth ensuring that all company cardholders upload their receipts or send them to the bookkeeper where necessary.
- People Ops Extraordinaire: Be a driving force behind our HR functions, maintaining HR inventories like swags & event materials, sending gifts to team members, assisting with employee onboarding, maintaining personnel records, celebratory comms to teams, organising fun employee engagement activities, such as Company Retreat or our quarterly Sh3nanigans (team bonding events) and assisting with employee engagement surveys.
- Talent Accessor: Unleash your talent-spotting superpowers and assist in running the hiring pipeline by Screening resumes, and conducting short call interviews to help select top-notch candidates.
