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Executive Secretary

72% Flex
Remote: 
Full Remote
Contract: 
Full time
Experience: 
Senior (5-10 years)
Work from: 
Pakistan

Offer summary

Qualifications:

Bachelor's degree in business administration or related field, 5+ years of experience as an executive secretary or similar role.

Key responsabilities:

  • Coordinate executive schedule, meetings, travel arrangements
  • Handle confidential information and ensure seamless communication
  • Draft, edit, and proofread documents
  • Maintain organized records and implement document control procedures
  • Provide administrative support and assist in preparing materials for executive use
XAD Technologies LLC logo
XAD Technologies LLC Telecommunication Services SME https://www.xadtechnologies.com
1001 - 5000 Employees
About XAD Technologies LLC
Xad Technologies is a group of highly educated Academics, Researchers, and successful entrepreneurs, offering innovative solutions and professional services to Telecom, Information Technology, Security Solutions and Real Estate sectors. Xad has a proven track record of being the first choice of stake holders by providing desired solutions and services at high standards. VISION STATEMENT To be one of the top leading regional companies known for services, trust and innovative solutions in Telecom, IT Networks and Security Solutions. MISSION STATEMENTS To be the first choice of stake holders by providing desired solutions and services. To introduce innovative solutions in Telecom, IT Networks, Communication and Security Sectors to the UAE and Regional Industry. To promote research culture and contribute in the development of the country and the region. VALUE STATEMENTS Excellence/Quality: We value innovative, timely, efficient, solution-oriented, and cost-effective services and systems. We are committed to achieving the highest levels of customer satisfaction. Employee Focus: We are committed to the success of our employees as they are our most valuable resource. Teamwork: We value the contribution our staff makes in achieving our mission and we support and encourage teamwork and personal development to ensure a high level of competence, expertise, and satisfaction. Integrity: We provide services in an honest, ethical, open, courteous, caring and concerned manner, respecting all people and the free exchange of ideas. Stewardship: We practice sound financial management and are committed to ensuring the efficient and effective use of Company resources. Communication: We communicate with our investors, partners and staff to manage expectations and assure the highest levels of satisfaction. We actively seek partnership opportunities and solicit employee and customer input and respond to their concerns.
See more XAD Technologies LLC offers

Job description

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Your missions

Job Overview:

We are seeking a highly organized and efficient Executive Secretary to provide administrative support to our executive team. The ideal candidate will be responsible for managing the executive's schedule, coordinating meetings, handling confidential information, and ensuring seamless communication within the organization.

Responsibilities:

  • Coordinate and manage the executive's schedule, including appointments, meetings, and travel arrangements.
  • Anticipate and prioritize the executive's commitments to ensure efficient time management.
  • Act as the primary point of contact for the executive, handling and screening phone calls and emails.
  • Draft, edit, and proofread correspondence, reports, and other documents on behalf of the executive.
  • Schedule, prepare agendas, and organize meetings, ensuring all necessary materials are available.
  • Attend meetings, take accurate minutes, and follow up on action items to facilitate effective communication.
  • Maintain and organize confidential documents, files, and records.
  • Implement effective document control procedures to ensure data security and accessibility.
  • Provide general administrative support to the executive team as needed.
  • Assist in preparing presentations, reports, and other materials for executive use.
  • Build and maintain positive relationships with internal and external stakeholders.
  • Serve as a liaison between the executive and various departments within the organization.

Qualifications & Experience:

  • Bachelor's degree in business administration, secretarial studies, or a related field preferred.
  • Proven 5+ years of experience as an executive secretary, administrative assistant, or similar role.
  • Familiarity with executive-level responsibilities and tasks, monthly review meetings, and meeting agendas.

Required profile

Experience

Level of experience: Senior (5-10 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Document ManagementCalendar ManagementDocument EditingMeeting SchedulingMS Office
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