Office Administrator – Open to Remote

Buffalo Groupe is a collection of agencies and media properties serving audiences in golf, active sport, fitness, outdoor and real estate industries. Brands that help create “moments of escape” are deemed a trusted and welcome contributor. This is the highest form of advocacy – the power of “escape marketing.”

Our “Herd” is on the lookout for an Office Administrator that will lead and drive strategic and comprehensive support to senior leadership and provide logistical support for the organization. This position will manage a large variety of projects and tasks that range from traditional administrative cross department functions such as calendar management, budgeting and expense reporting to strategic functions such as stakeholder management, dependency planning, drafting communications and ensuring vendor accountability. The ideal candidate is organized and motivated to excel in a fast paced, team-oriented environment. This dynamic position requires the ability to think critically and offer solutions to problems with a high level of professionalism and confidentiality. This team member is highly skilled in clear communication and wants to be part of enhancing culture in a growing and very remote environment.

Buffalo Groupe is headquartered near Washington, DC, with additional offices in Charleston, Charlotte, Portland and LA. The ideal candidate would be located in Charleston, SC, however we have a “work from anywhere culture” and open to candidates from all locations.

Responsibilities include:

• Define and assist in processes for improving efficiencies for the organization
• Calendar Management and Resource Scheduling
• Expense Management and Support
• Stakeholder Management
• Meeting Coordination
• Management of Vendor Relationships and Management, i.e. IT, computer hardware, phones, document management
• Execute administrative tasks for in house and remote staff
• Coordinate shipments and mailings
• Travel planning and coordination for traveling leadership
• Research new business opportunities, awards, and media information
• Assist in social channel presence and execution for Buffalo Groupe (LinkedIn, Instagram etc.)

Requirements:

• Bachelor’s degree and three to five years of similar work within a marketing agency or within a multi-team, multi-discipline client organization
• Demonstrated administrative support experience
• Ability to juggle tasks and work well with others in a dynamic and deadline driven culture
• Ability to work proactively and effectively with minimal direction
• Demonstrated project management experience and budget tracking skills
• Ability to discreetly and professionally handle confidential information
• Proven ability to create and sustain productive relationships with internal and external stakeholders
• Proficient knowledge and use of Microsoft Word, Excel, PowerPoint & Outlook; and ability to learn other programs quickly Slack, Monday.com and Social Media platforms preferred
• Excellent written and verbal communication skills