Job Description
SUMMARY
The Production Administrative Assistant assists plant management with administrative tasks including compiling metrics, story boards, database maintenance and data entry, and standard operating procedure creation/updating. The individual in this position also assists with maintaining plant safety and product quality by performing audits, administering safety programs, and maintaining safety and quality records.
JOB DESCRIPTION
ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform each essential function.
Create and maintain metrics for production areas as directed by plant management.
Assist plant management and supervisors with data entry and visual control creation and updating.
Perform safety, quality, process, and procedure audits and ensure SOPs are written in visual usable formats
Maintain and update plant training documentation and files as directed.
Assist EHS Coordinator in distribution of personal protective equipment.
Maintain bulletin boards, training library, copy machines, and petty cash account.
Order, stock, and distribute office supplies
Maintain safety communication records, including information on mutual aid organization, 911, and
automated central fire, smoke, and security monitoring systems
Provide administrative assistance for a variety of programs.
Assist in organizing company events.
Assist in packaging and shipping lab samples and other items as needed.
Maintain good housekeeping and regularly clean work area, machines, and equipment.
Identify and contribute to continuous improvement efforts to reduce costs or increase productivity without
reducing effectiveness.
Maintain an open and candid working relationship with immediate supervisor/manager in discussing
matters of importance.
Adhere to established company values, practices, policies and procedures at all times. Follow and support
compliance with all applicable safety rules, laws, regulations, and standards.
Demonstrate regular and punctual attendance at the assigned work location.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
MARGINAL FUNCTIONS
Although not essential to the position, the individual may be asked to perform other duties as requested by
management, including assisting in engaging temporary staff or maintaining temporary staffing files
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
An individual qualified for this job must be able to:
Effectively and professionally communicate with co-workers, team members, and internal or external
customers.
Accurately multiply, divide, add, and subtract whole numbers to resolve practical problems.
Operate a computerPC proficiency; use spreadsheets and reporting software effectively.
Wear/use required PPE (personal protective equipment).
Understand written instruction and complete appropriate documentation as directed.
SUMMARY
The Production Administrative Assistant assists plant management with administrative tasks including compiling metrics, story boards, database maintenance and data entry, and standard operating procedure creation/updating. The individual in this position also assists with maintaining plant safety and product quality by performing audits, administering safety programs, and maintaining safety and quality records.
Use a logical approach to troubleshooting issues and prioritizing production needs.
Recognize problems when they occur and to work toward the solution of those problems.
Pay attention to details and pursue quality in accomplishing work duties and tasks. Look for opportunities
to reduce costs or increase productivity without reducing effectiveness.
Handle challenges skillfully, thoroughly, and effectively.
Effectively and professionally communicate with co-workers, team members, and internal or external
customers. Present information clearly and accurately.
Independently take advantage of opportunities to improve or increase skills, abilities and job knowledge.
Make sure that work is delivered on time and of high quality.
Develop good work practices in order to get the job done.
Use equipment, resources and time in an efficient and effective manner.
Use good judgment when making decisions.
Perform work in a safe manner at all times.
Work in a cooperative manner with management, co-workers, internal/external customers, and vendors.
Do the right thing, even when it is difficult.
MINIMUM EXPERIENCE, EDUCATION, AND CERTITICATIONS
An individual qualified for this job must have and maintain the following qualifications:
High school diploma or GED, or any satisfactory combination of education and experience that
demonstrates the knowledge, skills and abilities to perform the above duties.
PHYSICAL DEMANDS OF ESSENTIAL FUNCTIONS
The physical demands described here are representative of those that must be met by an individual to successfully perform the Essential Functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a desk-based job and will require the individual to remain in a stationary position for long periods of
time and have the manual dexterity to operate office equipment such as computer keyboard, mouse,
calculator, phone, copier/scanner, and similar machines.
ENVIRONMENTAL CONDITIONS
The environmental conditions described here are representative of those the associate encounters while performing the Essential Functions of the job.
The individual will work primarily in an office setting in the same room as other individuals. Noise levels
are average for an office and include conversation and/or office equipment noise.
