Job description

The Office Administrative Assistant provides administrative assistance to all plant personnel. This position is the initial contact for visitors and telephone calls and thus manages themselves in a professional manner at all times. The position supports plant employees and financial departments.

Essential Responsibilities

Represents Minnkota in a positive light
- Receives visiting guests in a welcoming manner
- Expresses self on the telephone in a courteous professional manner
- Expresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the station
- Shares knowledge of Minnkota as a tour guide

Provides administrative support to plant staff and employees
- Records accurate meeting minutes
- Composes documents that are understandable, grammatically correct, and professional
- Ensures adequate supply of groceries, office supplies and stocks kitchen and coffee area
- Organizes digital photography files to ensure ease of retrieval
- Utilizes office equipment to meet the needs of the station
- Assembles operations and coal handling yearly work schedules and vacation schedules
- Acts as backup to other administrative staff
- Enters work orders for maintenance activity
- Order, pickup or arrange delivery of meals
- Sort, distribute and pick up mail
- Data entry
- Assist in setup of rooms for meetings

Provides support to financial departments
- Processes blanket purchase order deliveries
- Ensures that GF accounting and procurement receive clear scanned documents
- Ensures proper accounting of expense requests and authorize them
- Submits requisitions as necessary
- Ensures proper inventory levels by issuing, and reconciling of bulk product levels
- Reports accurate hour and mileage use of vehicles
- Reconciles credit card statement

Organizational Competencies