Offer summary

Qualifications:

Bachelor's degree required, Minimum 3 years related experience, Excellent communication skills, Proficient in Microsoft Office.

Key responsabilities:

Managing phone calls, welcoming visitors

Handling scheduling, data analysis, admin tasks

Coordinating meetings, travel arrangements

Assisting with expense reports, ad-hoc projects

Job description

Top Financial Services firm located in NYC is seeking a an Administrative Receptionist to directly support their team. This role will provide administrative assistance with scheduling, calendar management, data analysis, and other routine administrative tasks.

Salary: 75-90K base plus bonus

MUST be fully vaccinated against COVID-19

Responsibilities:

Answer phones and greet visitors
Order lunches/breakfasts for meetings
light coordinate and schedule appointments, conference room bookings, and meetings for management team and partners
Make coffee, stock fridge, maintain supplies and food and beverages, run dishwasher
Accounts payable, setting up wire transfers, liaising with clients
Sort/distribute mail, process FedEx shipments
Process and submit expense reports
Greet visitors, answer phones, respond to general inquiries, etc.
Coordinate domestic and international travel arrangements and itineraries for management team including ground transportation, flights, hotels, and reservations
Prepare and distribute letters, reports, presentations, and other communications when requested
Assist on additional ad-hoc projects when necessary

Requirements:

Bachelors degree required
Minimum of 3 years' experience in a related job function
Excellent written and verbal communication skills
Highly organized and able to prioritize multiple tasks in a fast-paced environment
Professional demeanor with ability to exercise sound judgement with minimal supervision
Experience with PeopleSoft Financials and Amex preferred
Advanced proficiency in Microsoft Office Suite
Must be fully vaccinated against COVID-19

Required profile