Offer summary

Qualifications:

Previous experience in document production or as a Legal Secretary, Excellent IT skills with knowledge of Microsoft Word and Excel.

Key responsabilities:

Work closely with the Document Production Team Leader and internal staff at all levels

Organize workload, prioritize tasks, and ensure timely completion of documents with accuracy

Manage file processes, collate documents, proofread, and provide updates to team members

Undertake necessary training, travel between offices, and adapt to changing workloads

Job description

Diamond Search Recruitment are delighted to be representing our client, a business who really invest in their people and technology. Our client have a great business reputation and are regarded highly in their sector. Recruiting for a Document Production Assistant to liaise with the Document Production Team Leader and internally with all partners, lawyers and service staff at all levels throughout the practice but the closest contact will be with other members of the team.

Main Duties

Organising and prioritising your own workload and keeping a level-headed approach in a busy working environment
Ensuring documents are completed within specified time-frames, providing regular updates to fee earners and Legal Secretaries where appropriate
Fast, accurate audio and copy typing in our house styles
Forwarding completed documents to an appropriate proof reader and ensuring the amendments suggested are actioned before returning the document to the fee earner
Providing detailed handover notes for colleagues at the end of your shift to ensure continuity of quality and client care
File management processes including filing and scheduling
Preparing enclosures and any other document collation tasks as required
Proof reading
To undertake any specific training when required and to have overall responsibility for self-development
To undertake all other reasonable tasks as may be required
Travel between office locations as and when required to meet the needs of the business.

Key Skills

All-round excellent communication and customer service skills
IT competence and knowledge of Bighand and Peppermint would be desirable though not essential
Previous experience as a document production specialist or Legal Secretary, in a legal environment
Excellent IT skills, including software packages such as Word and Excel
Excellent organisational skills
Eager to work as part of a team and work well with others
Excellent numeracy and literacy skills
A willingness to learn and develop in the role
An ability to cope with and master changing demands and workloads