Offer summary

Qualifications:

Exceptional organizational skills with a keen eye for detail., Strong verbal and written communication abilities in English., Proficiency in office software suites like Microsoft Office and Google Workspace., Previous experience in a startup or nonprofit environment is a plus..

Key responsabilities:

Manage complex schedules and communications for the leadership team.

Coordinate and organize meetings, including preparation of agendas and taking minutes.

Handle incoming calls and correspondence, serving as the first point of contact.

Prepare and edit presentations, reports, and maintain the digital filing system.

Job description

This is a remote position.

Schedule: Monday to Friday, 9:00 AM to 6:00 PM, 1-hour unpaid break | Tampa, FL, USA (EST)

Job Description

We’re looking for a detail-oriented and proactive Administrative Assistant to be the backbone of our fast-paced, mission-driven organization. In this vital role, you’ll be at the heart of our operations, supporting our leadership team and ensuring the smooth running of our day-to-day activities. This position offers a unique opportunity to contribute to a meaningful cause while honing your skills in a dynamic, tech-focused environment. Your work will directly support our efforts to revolutionize disaster relief, making a real difference in people’s lives when they need it most.

Responsibilities

Manage complex schedules and communications for our leadership team, ensuring efficient time management
Coordinate and organize meetings, including preparation of agendas and taking comprehensive minutes
Handle incoming calls and correspondence, providing a professional first point of contact for our organization
Assist in planning and coordinating travel arrangements for team members attending conferences and outreach events
Prepare and edit presentations, reports, and other documents crucial to our operations and outreach efforts
Maintain and organize our digital filing system, ensuring easy access to important information
Conduct research to support various projects and initiatives, contributing to our knowledge base
Assist in database management, helping to organize and track our growing network of contacts and resources
Support various departments with administrative tasks, contributing to the overall efficiency of our organization

Requirements

Exceptional organizational skills with a keen eye for detail
Strong verbal and written communication abilities in English
Proficiency in office software suites (e.g., Microsoft Office, Google Workspace)
Demonstrated ability to handle confidential information with discretion and professionalism
Excellent time management skills with the ability to prioritize and multitask effectively
Basic research and data compilation skills
Adaptability and quick learning ability in a fast-paced, evolving environment
Passion for technology and interest in disaster relief or nonprofit work
Previous experience in a startup or nonprofit environment is a plus