Offer summary

Qualifications:

Highly organized and detail-oriented with strong time management skills., Proficient in operations, systems, and processes with a proactive mindset., Excellent communication skills and ability to work independently., Tech-savvy with experience in tools like Google Workspace, Slack, ClickUp, and HubSpot..

Key responsabilities:

Manage the CEO's email and calendar, including scheduling and research preparation.

Handle sales tasks in HubSpot and track sales and marketing finances.

Organize and prioritize tasks from Slack and maintain the 'Master Doc' for task management.

Execute urgent tasks in ClickUp and structure the weekly calendar by priority.

Job description

Please Note: This job is being posted on behalf of Cody Wittick (www.kynship.co) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Cody Wittick is the Co-CEO of Kynship, an eCommerce growth agency that helps 8-9 figure brands scale new customer revenue efficiently. Over the past five years, Kynship has driven over $150M in attributable revenue, analyzed 100+ P&Ls, and produced 200,000+ ad creatives for DTC clients. Kynship follows a proven system that ensures every part of a business drives financial success.

We are looking for a Virtual Assistant who is highly organized, efficient, and aligned with Kynship's core values:

Create
Celebrate
Give

The ideal candidate should be disciplined, detail-oriented, and passionate about operations, systems, and processes. This role requires strong communication skills, a proactive mindset, and a high level of accountability.

Some of your responsibilities will include:

Managing the CEO's email and calendar, handling scheduling, responding to emails, and preparing research for calls
Handling sales tasks in HubSpot and sending client contracts using templates
Tracking sales and marketing finances, ensuring budget accountability
Organizing and prioritizing tasks and action items from Slack
Communicating key execution tasks via calendar events
Managing personal tasks such as scheduling appointments, managing budgets, and liaising with insurance
Setting daily priorities and maintaining task organization
Managing the 'Master Doc' for daily, weekly, and monthly tasks
Executing urgent tasks in ClickUp and structuring the weekly calendar by priority
Maintaining clear boundaries for Slack and email engagement

In addition to the above, the ideal candidate must be/have:

Highly organized, detail-oriented, and skilled in time and task management
Skilled in operations, systems, and processes
Strong vision, dreams, and personal goals
Dedicated to being helpful and supporting a team
Excellent with numbers and financial tracking
Strong, clear communicator who is thoughtful, reliable, and straightforward in execution
A natural leader who takes ownership of their role
Self-motivated with a drive for growth, continuous improvement, and personal development
Values discipline, structure, and a balanced approach to work and life
Tech-savvy and quick to pick up new tools and software
Able to take direction upfront but work independently without hand-holding
Big-picture thinker who can also execute the details needed to achieve goals

Experience with the following tools is a plus!

Google Workspace (Gmail, GCal, Google Sheets, etc.)
Slack
ClickUp
HubSpot

Position Details

This is a Remote W2 position
Benefits include Medical, Dental/Vision, PTO, Sick Time, Paid Holidays, and 401(k)
The position will be 40 hours per week
Hours are Monday Friday, 8:00 AM - 5:00 PM EST
You must be available during Eastern Time working hours
The pay rate is $30/hr USD
You must be able to pass a background check
We're looking for someone to become a long-term (3+ years) team member

**Please do not contact Cody Wittick or Kynship directly; doing so will disqualify your application***

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