Virtual Office Manager

About Freestar:

Freestar engineers cutting-edge monetization solutions for websites. By combining industry-leading technology, data, and massive scale, we enable busy site owners to seamlessly maximize revenue while freeing themselves of the hassles of ad operations. Publishers then have more time to do what they do best: create content.

Job Description – Virtual Office Manager:

We are seeking a highly organized and detail-oriented Virtual Office Manager to support our team by managing daily operations and administrative matters, coordinating travel, and planning events.  Freestar has a workforce of approximately 200 team members in 22 U.S. states and 13 countries – and all team members work remote! This role will be responsible for administrative responsibilities within the company, including, but not limited to, the following:  

• Research and book domestic and international travel for Company employees, including flights, accommodations, and ground transportation.
• Manage travel itineraries, ensuring accuracy and efficiency.
• Handle last-minute travel changes and resolve logistical challenges as needed.  
• Track travel expenses and maintain accurate, detailed recordkeeping.
• Plan, coordinate, and execute virtual and in-person events, including meetings, conferences, business development events, and department specific events.
• Source and negotiate with vendors for venues, catering, and other event services.  
• Manage event budgets, timelines and logistics.  
• Ensure all event details are executed flawlessly and align with company goals. 
• Ideate and coordinate unique client gifts and company merchandise orders.
• Oversee virtual office operations and administrative tasks, ensuring smooth workflows and efficient communication.
• Maintain records, documentation, and files, particularly more complex or sensitive files.
• Act as a liaison between company departments to coordinate company-wide projects.
• Review and process incoming mail and other correspondence.
• Coordinate and schedule company-wide meetings and department meetings, as assigned.
• Coordinate with the CEO on upcoming initiatives and priorities. 
• Perform other administrative duties as assigned. We move fast and have fun. You’ll be a part of helping to make some crazy ideas come to life and might even come up with a few creative ideas of your own. 

Required Skills/Abilities:

• Excellent verbal and written communication skills, with experience working in a remote environment.
• Excellent organizational skills and attention to detail.
• Event planning experience, from concept to execution.
• Ability to build trust, credibility, and relationships to bring about positive change and accomplish goals. 
• Ability to lead through influence and get buy-in from stakeholders across different teams and levels of leadership. 
• Excellent time management skills with a proven ability to meet deadlines. People trust you because you are capable, trustworthy, and get things done. 
• Ability to prioritize tasks and to delegate them when appropriate.
• Comfortable collaborating cross functionally, with proven experience coordinating projects across multiple teams.
• Problem-solving mindset with the ability to anticipate challenges and act proactively.
• Ability to multitask and work independently in a fast paced environment.
• Proficient with Google Workspace and/or Microsoft Office Suite. Knowledge of travel management platforms is a plus. 
• Understanding of online advertising is helpful but not required. 

What you can expect in return:

• Full-Time, Salaried Position
• Medical, Dental, and Vision benefits
• 401K with company match
• The opportunity to be part of something BIG
  
  

Freestar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

This role is not eligible for visa sponsorship