Offer summary

Qualifications:

2+ years of experience in administrative support or executive assistance., Strong proficiency in Microsoft Office and Google Workspace., Familiarity with invoicing software like Xero or QuickBooks is required., Prior experience working with executives or senior management is preferred..

Key responsabilities:

Draft and send emails, reports, and communications for the executive team.

Manage calendars, schedule meetings, and coordinate travel arrangements.

Handle general administrative tasks including document management and data entry.

Prepare and track invoices, and work closely with finance teams for accurate billing.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

2+ years of experience in administrative support, executive assistance, or financial administration. Strong proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and Familiarly using invoicing software (e.g., Xero, MYOB, QuickBooks, or similar). Experience in Clickup and Hubsport is an advantage Experience in handling communications, invoicing, and financial record-keeping. Ability to work independently and manage priorities effectively. Prior experience working with executives or senior management is preferred.

Core responsibilities:

Draft, review, and send emails, reports, and other communications on behalf of the executive team. Act as a liaison between executives and internal/external stakeholders. Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items. Handle general administrative tasks, including document management, data entry, and record-keeping. Assist with project coordination, ensuring deadlines and deliverables are met. Maintain confidentiality while handling sensitive business information. Prepare, issue, and track invoices to clients or vendors. Follow up on outstanding invoices and manage accounts receivable. Work closely with finance teams to ensure accurate billing and payment processing. Maintain financial records and generate reports as needed.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

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