The Economics For Health team in the Health Behavior & Society department is seeking someone to provide financial & administrative support as a Sr. Grants & Contracts Specialist. This position will monitor and complete purchases, process routine financial transactions, process travel reimbursements, and enter basic financial data into university systems. Will also provide entry level professional sponsored funds management with specific responsibility for pre-award and post-award functions.
Specific Duties & Responsibilities
- Provide instruction, preparation assistance and support related to grant application procedures, at the direction of the Project Administrator or Principal Investigator.
- Partner with departmental faculty and/or budgetary staff toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- Facilitate subaward logistics assigned by Project Administrator; including the creation of purchase order, payment of invoices, and correspondence with subaward contacts as needed.
- Facilitate complex agreements for assigned Project Administrator including master consulting agreements, independent contractor agreements, and other arrangements of a similar complexity.
- Responsible for processing independent contractors for the department.
- Process PO and non-PO invoices in a timely and accurate manner.
- Track documents from creation to payment and trouble shoot any problems that may occur.
- Process Concur reimbursements prior to and after travel, and local travel reimbursements in accordance with JHU and Federal Guidelines.
- Process shopping carts in SAP, track purchasing orders, create good receipts and ensure that staff and faculty receive goods that they have ordered.
- Create new vendors in SAP.
- Organize & update electronic storage system for grant reconciliations.
- Support Executive Specialist by maintaining inventory, software, & equipment spreadsheets for institute.
- Serve as liaison between the institute and University departments such as Procurement, Accounts Payable, and other areas.
- Additional duties as assigned.
Knowledge, Skills & Abilities
- General knowledge of accounting and budgeting theory and practices required.
- Knowledge of Microsoft Office applications a plus.
- Ability to understand when additional direction/expertise is needed on matters of complexity.
- Able to make decisions on a daily basis, within pre-determined guidelines and parameters.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
- Ability to maintain confidentiality.
- Ability to prioritize own work as needed.
- Work constructively as part of a team.
Minimum Qualifications
- Bachelor's degree required.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday to Friday: 9 am – 5 pm
FLSA Status: Exempt
Location: Remote
Department name: HBS-Institute for Global Tobacco Control
Personnel area: School of Public Health
