Offer summary

Qualifications:

Bachelor's degree preferred or equivalent experience., 3-5 years of experience supporting Executives in a fast-paced remote environment., Proficiency in collaboration tools such as MS Office, Google Workspace, Slack, and Zoom., Exceptional organizational skills and attention to detail..

Key responsabilities:

Coordinate executive communications and manage complex calendars.

Plan and execute board meetings and critical gatherings, handling logistics and follow-up.

Prepare corporate documents and review presentations for executives.

Arrange corporate travel and manage expense reports while maintaining confidentiality.

Job description

Our Vision

We believe in a world where everyone, regardless of their country’s wealth or frontiers, enjoys access to medicines and healthcare when they need it.

Our Mission

We work tirelessly to remove access barriers faced by patients and caregivers across Low and Middle-Income Countries (LMICs) when seeking quality medicines and quality healthcare.

Who We Are: Accelerating access to medicines for all

Imagine a world where critical medicines are within reach, affordable, and synonymous with quality, no matter where you are. That is the world we're building with our unique, demand-aggregation model that unites healthcare providers across LMICs. At the heart of our identity is a single, resolute commitment: to build a future where geography and income never stand between any individual and life-saving medicines. Our platform isn't merely a space for transactions, we unlock affordable access to medicines by aggregating demand across healthcare providers. We also help manufacturers build a sustainable and reliable global access strategy.

Our business focuses on low- and middle-income countries and strengthens the purchasing power of these markets to ensure the supply of cost-effective, high-quality medicines.
We partner exclusively with authorized, high-quality pharmaceutical companies and certified caregivers to accelerate sustainable access to medicines.

About the Position:

We are actively seeking an Executive Administrator to support our CEO Office, which also provides assistance to other C-suite executives. The ideal candidate will be exceptionally organized, meticulous with details, and adept at managing schedules and communications on behalf of company leaders. This role requires a proactive approach, great communication skills, and an ability to operate efficiently in a fast-paced environment.

Key Responsibilities:

Calendar Management - Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients. Organize and manage complex calendars, plan and manage appointments, and handle scheduling requests with agility and attention to detail.
Meeting Arrangements - Plan and execute board meetings, executive retreats, and other critical gatherings. This includes coordinating logistics, technology, and materials, as well as managing follow-up communications and action items.
Document Preparation - Prepare internal and external corporate documents for team members and industry partners. Review and edit presentations and communications drafted by executives.
Travel Coordination - Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.
Expense Management - Prepare and edit financial documents and reports, oversee the approval of executive expenses, and conduct regular reconciliations.
Confidentiality - Maintain professional and strict confidentiality in all aspects of corporate information, both internal and external.
Special Projects - Assist with special projects, such as conducting research, organizing data, and compiling reports to support executive decision-making.
Administrative Duties - Perform routine administrative duties, including data entry, filing, and maintaining and retrieving corporate records.
Onboarding employees - Assist the Director of Talent in onboarding new employees, ordering hardware and arranging software licences.
Contact for IT - Manage the relationship with our IT provider

Requirements:

Bachelor's degree preferred or equivalent experience.
Minimum of 3-5 years of experience supporting Executives, preferably in a fast-paced remote environment.
Proficiency in collaboration tools such as MS Office, Google Workspace, Slack, and Zoom.
Exceptional organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to handle confidential information with integrity.
Strong problem-solving skills and the ability to work under pressure.
Flexibility to respond to urgent job responsibilities outside the typical office hours when necessary.

What is in it for you?

At Axmed, we believe in creating a supportive and rewarding environment where our team can thrive. Here’s what we offer:

Unlimited PTO: Take the time you need to recharge and maintain work-life balance.
Monthly wellness allowance: Prioritize your health and well-being with extra support.
Paid parental leave: Time off to bond with your new family member without any added stress.
Flexible working hours: Enjoy the freedom to structure your workday in a way that suits your lifestyle.
Annual off-site retreats: Connect with the team and build lasting relationships during our company retreats.
Fully remote work: Work from anywhere in the world and join our distributed team.
The opportunity to make a difference: Be part of a mission-driven company working to improve healthcare equity.
Competitive salaries: We offer a compensation package that reflects your skills and experience.
Plenty of room for growth: We believe in nurturing talent and offering opportunities for professional development and advancement.