Offer summary

Qualifications:

Fluent in English (written and spoken), 1+ years in administrative support roles, Comfortable with remote tools like Google Suite, Strong organizational skills.

Key responsabilities:

Draft and refine job descriptions

Update CRM system with candidate and client information

Monitor recruitment process interactions

Schedule interview appointments

Assist with daily operational tasks

Job description

Job Title: Executive Recruitment Administrative Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 1200 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a boutique executive recruiting firm seeking a highly organized and proactive Executive Recruitment Administrative Assistant to support a Partner in managing client and candidate relationships, streamlining administrative processes, and maintaining an efficient workflow.

Position Overview:

The Executive Recruitment Administrative Assistant will play a key role in supporting the Partner with administrative and operational tasks related to executive recruitment. This position requires strong organizational skills, accountability, diligence, and excellent communication to ensure smooth coordination between clients, candidates, and internal systems.

Key Responsibilities:

Job Description Management: Draft and refine job descriptions for various roles.
CRM & Data Management: Update and maintain candidate, client, and job role information in the companys CRM system.
Candidate & Client Experience Tracking: Monitor interactions and progress throughout the recruitment process.
Interview Coordination: Schedule and manage interview appointments between the Partner and candidates.
Administrative Support: Assist with daily operational and organizational tasks to keep workflows efficient.

Required Skills & Qualifications:

Fluent English (Written & Spoken) Strong communication skills are essential.
Experience in Administrative or Executive Support Roles Preferably 1+ years in a similar position.
Tech-Savvy & Comfortable with Remote Tools:
>> Slack
>> Google Suite (Docs, Sheets, Calendar)
>> Canva (Basic familiarity is a plus)

Highly Organized & Detail-Oriented: Ability to manage multiple tasks efficiently.
Strong Communication & Accountability: Overly communicative and proactive in keeping stakeholders updated.

Nice-to-Have Skills (Not Required):

Basic design skills for document formatting or visual presentation.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

Required profile