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Finance & Operations Coordinator

Remote: 
Full Remote
Contract: 
Internships
Experience: 
Mid-level (2-5 years)
Work from: 
Poland

ProVeg International logo
ProVeg International
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Job description

Role Summary
Are you an organized, detail-oriented professional with a passion for efficiency? Join ProVeg Polska as our Finance & Operations Coordinator and help streamline financial processes and internal operations. If you excel in multitasking, problem-solving, and working independently, this role is for you! Your skills can be a force for good - help us change the world through plant-based and sustainable solutions.
Job Details
Reports to: Country Director, ProVeg Polska
Location: Warsaw (home office)
Hours: Full-time (40h/week)
Responsibilities
  • Oversee daily financial operations, including budgeting, grant reporting, and cash flow management
  • Ensure financial compliance, maintain records, and collaborate with our accounting office
  • Prepare financial reports and assist in invoice management
  • Support internal operations, including document management, contracts, and team coordination
  • Facilitate smooth onboarding for new team members and improve internal communication
  • Plan and conduct team meetings, ensuring task management efficiency
  • Promote a collaborative and supportive work culture
Qualifications
  • 2+ years of experience in finance, administration, or operations (preferably in a non-profit or international organisation)
  • Proven experience in budget management, financial reporting, and grant compliance
  • Native Polish speaker with fluent English proficiency
  • Strong organisational skills and the ability to manage multiple tasks
  • Analytical mindset with problem-solving abilities
  • Ability to work well both independently and as part of a team 
  • Appetite for growth 
  • Strong command of  Google Workspace, Asana, Wrike, Slack (or similar tools) 
  • Advanced proficiency in spreadsheets (Excel/Google Sheets), including pivot tables and financial modeling
  • Passion for ProVeg’s mission and values
Benefits of working with us
  • Impact-Driven Work: Be part of an international team working toward a sustainable food future
  • Remote & Flexible: Work from anywhere in Poland with adaptable hours and quarterly team-building meetings in Warsaw
  • Professional Growth: Dedicated training budget for continuous learning and skill development
  • Supportive Culture: Work with a passionate, mission-driven team that values collaboration and innovation
  • Competitive Compensation: Full-time employment contract with a salary of 8,000 PLN gross
  • Well-being Focus: Access to a mindfulness program and a positive work environment
When?
Application deadline: ​open until filled
Start date: 1 of April 2025
Further information
Our Application Procedure


Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process include:

  1. A general online assessment
  2. A first interview with the People and Culture team
  3. Job-specific online trial assignments
  4. An online interview with the PL Director.
Apply for this job
About us

ProVeg International is a food awareness organisation working to transform the global food system by replacing 50% of animal products globally with plant-based and cultivated foods by 2040.

ProVeg engages with all relevant stakeholders to create a food system where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.

ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies. 

ProVeg creates global impact, with offices in 14 countries across five continents and more than 220 employees. 


Diversity Statement

ProVeg is committed to equal opportunity in employment for all, regardless of ethnic origin, religion, skin color, gender, age, national origin or ancestry, refugee background, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of Color, women, individuals with disabilities, members of LGBTQIA+ communities, older adults, refugees, and people living with HIV are explicitly encouraged to apply.

In 2020, ProVeg signed the Diversity Charter, a self-commitment and association dedicated to promoting a prejudice-free work environment.

In 2022, ProVeg achieved a score of 88.1% on the PRIDE Index, the LGBTIQ+ Diversity Performance Index, which is over 20 percentage points higher than the overall average of 67.9%.


Data Protection Information for Applicants :
More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English.

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Corporate Financial ReportingBudget ManagementDigital File ManagementSlack (Software)WrikeCash Flow AnalysisGoogle WorkspaceFinancial ModelingAsana

Other Skills

  • Organizational Skills
  • Google Sheets
  • Analytical Skills
  • Microsoft Excel
  • Team Management
  • Problem Solving
  • Teamwork
  • Communication
  • Multitasking
Are you interested?

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